Travel & Expense Ops Specialist

Westat, Inc.; Bethesda (MD); Hybrid; USD 97,000 - 110,000; Full time

Benefits offered by this job

Health Insurance

401(k) Retirement Plan

Paid Parental Leave

Vacation Leave

Job summary

Westat, Inc. is seeking an Expense Administrator to join the accounting team with oversight of travel and expenses for up to 8,000 employees, focusing on process improvements across the organization.

The role is hybrid, onsite at Bethesda, MD two days a week and remote the rest. The position requires a bachelor’s degree and at least four years of relevant experience, including Deltek CostPoint or similar ERP systems and strong knowledge of FTR-based regulations.

Qualifications

• Bachelor's degree and 4+ years of relevant work experience in a large org with T&E focus
• Expert knowledge of federal travel and expense regulations in a government-contracting environment
• Experience with in-house and external T&E systems and training others in them

Responsibilities

• Perform travel and expenses (T&E) processing for field and office teams, verifying internal controls and compliance with rules.
• Prompt accurate T&E processing and reimbursement, under supervision, administer corporate expense reports and credit card program.
• Work with Payroll, Tax and HR, Internal Audit to ensure internal controls are operated for T&E processing activities.
• Support reporting and filings, ensuring T&E are charged to correct Cost Object and GL accounts and payments disbursed.
• Audit purposes and documentation support.
• Support internal reviews and audits of Expense Reports with Internal Audit and external auditors.
• Maintain strong relationships with Travel Department and Treasury team for Corporate Travel and Credit Card Programs.
• Drive continuous improvement and efficiencies through best-in-class processes.

Skills

4+ years of experience

Federal travel and expense regulations

Internal controls in T&E processing

Education

Bachelor's degree

Tools

Deltek CostPoint

ERP systems

Job description

Westat, Inc. is seeking an Expense Administrator to join the accounting team with oversight of travel and expenses for up to 8,000 employees, focusing on process improvements across the organization.

The role is hybrid, onsite at Bethesda, MD two days a week and remote the rest. The position requires a bachelor’s degree and at least four years of relevant experience, including Deltek CostPoint or similar ERP systems and strong knowledge of FTR-based regulations.