Travel & Expense Operations Specialist

Damselfly Improvement LLC; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

DaBella is seeking an Expense & Operations Coordinator to support Accounting across travel, corporate cards, expenses, uniforms, inventory, office operations, and related reporting. You will audit submissions, enforce policy, and help maintain budgets while delivering reliable service to employees and managers.

The role requires strong organizational skills, meticulous attention to detail, and the ability to resolve routine issues independently, escalating only exceptions.

Qualifications

• 2+ years of experience in accounting support, expense administration, office operations, purchasing, inventory management, or a related administrative function.
• Strong organizational skills with the ability to manage multiple requests and deadlines simultaneously.
• High attention to detail and accuracy when working with financial information, inventory, and employee records.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Strong written and verbal communication skills.
• Ability to work independently and resolve routine issues without significant oversight.

Responsibilities

• Travel Administration: administer the company travel platform and manage traveler profiles and access.
• Corporate Card Administration: manage Divvy cards, cardholder details, and spending controls.
• Expense Management: audit submissions for documentation and policy compliance, assist with reporting and month-end activities.
• Uniform Inventory and Distribution: manage inventory, processing requests, and coordinating shipments.
• Office Operations and Supplies: maintain office supplies within budgets and coordinate vendor relationships.
• Accounting and Administrative Support: maintain records, assist with invoicing and reconciliations, and support cross-department coordination.

Skills

Accounting support

Expense administration

Office operations

Purchasing

Inventory management

Microsoft Excel

Communication skills

Independent problem-solving

Tools

Divvy

BILL Spend & Expense

Workday

ERP

Job description

DaBella is seeking an Expense & Operations Coordinator to support Accounting across travel, corporate cards, expenses, uniforms, inventory, office operations, and related reporting. You will audit submissions, enforce policy, and help maintain budgets while delivering reliable service to employees and managers.

The role requires strong organizational skills, meticulous attention to detail, and the ability to resolve routine issues independently, escalating only exceptions.