Travel Coordinator - International Study Programs

Brigham Young University; Provo (UT); On-site; USD 67,000 - 87,000; Full time

Benefits offered by this job

401k

Paid holidays

Vacation days

Tuition benefits

Free parking

Wellness program

Employee assistance program

Job summary

Brigham Young University is seeking a Travel Coordinator for International Study Programs to manage complex international travel for 2,500+ students across 200+ programs yearly. You’ll coordinate accommodations, ground transport, site visits, and travel compliance.

The role requires strong vendor negotiations, budgeting, and cross-cultural communication, plus training student staff and collaborating with security teams.

Qualifications

• Two years of experience in international travel or study abroad programs.
• Strong negotiation and vendor relationship management skills.
• Ability to travel independently to meet with and evaluate international vendors.
• Excellent intercultural communication skills.
• Ability to train and manage student employees.

Responsibilities

• Manage complex international travel arrangements, including accommodations, ground transportation, and site visits.
• Research, evaluate, and select travel vendors based on safety, quality, service, and cost.
• Partner with faculty directors to develop travel plans that support objectives and budgets.
• Develop and manage program budgets and ensure compliance with expenditure policies.
• Prepare vendor agreements and coordinate documentation, approvals, payments, refunds, and credits.
• Collaborate with BYU International Security to support safe international travel.
• Oversee travel arrangements by part-time and student employees and provide training.

Job description

Why Work at BYUAt Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students.As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission : \"To assist individuals in their quest for perfection and eternal life.\"We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.Belonging StatementUnited by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.Employment RequirementsMembers of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU.In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards . Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.Equal OpportunityBrigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.**The last day to submit an application for this position is October 20th by 11:59pm MST. **Travel Coordinator - International Study ProgramsThe Travel Coordinator manages complex travel arrangements for BYU’s international study programs, which serve more than 2,500 students across 200+ programs each year. This position independently coordinates accommodations, ground transportation, educational site visits, and other travel logistics while ensuring vendors meet BYU standards for safety, quality, cost, and compliance. The role serves as a trusted resource to faculty directors, administrators, and staff and maintains strong relationships with travel partners worldwide.What you’ll do in this position:Manage complex international travel arrangements, including accommodations, ground transportation, and educational site visitsResearch, evaluate, and select travel vendors based on safety, quality, service, and costPartner with faculty directors to develop travel plans that support educational objectives and program budgetsDevelop and manage program budgets and ensure compliance with university expenditure policiesPrepare vendor agreements and coordinate required documentation, approvals, payments, refunds, and creditsCollaborate with BYU International Security to support safe and secure international travelOversee travel arrangements completed by part-time and student employees and provide training, feedback, and performance supportRecruit, hire, and train student employeesDevelop and maintain relationships with international travel vendors and professional organizationsConduct site visits and participate in industry conferences and professional developmentWhat qualifies you for this role:RequiredA firm commitment to the mission of BYUTwo years of experience in the international travel industry, study abroad programs, or a combination of related experienceExperience coordinating complex international travel arrangementsAbility to develop and manage program budgetsStrong negotiation and vendor relationship management skillsAbility to travel independently to meet with and evaluate international vendorsStrong intercultural communication skillsAbility to train and manage student employeesStrong attention to detail and ability to manage multiple complex programs and deadlinesPreferredBachelor’s degree in travel or a related fieldSix or more years of international travel experience, including arranging accommodations, transportation, and educational or sightseeing activitiesCertification as a British or European travel agentDesired Skills:Strong judgment and independent decision-making skillsExcellent planning, organization, and problem-solving abilitiesStrong contract and vendor management skillsAbility to build effective relationships with faculty, administrators, vendors, and international partnersKnowledge of international travel practices and industry standardsAbility to respond effectively to urgent and changing travel circumstancesStrong financial management and negotiation skillsDeep interest in international travel and global affairsWhat we offer in return:In addition to our competitive pay structure, this position comes with fantastic benefits , including: 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)Excellent work-life balance: 13 paid holidays + 22 days paid vacation + 12 sick days, accrued annuallyEmployee assistance program, available to the employee and all members of their householdTuition benefits for employees and eligible family membersAccess to athletic facilitiesExcellent medical/dental benefitsShort/long-term disability benefitsPaid parental and maternity leaveWellness ProgramFree on-campus parkingFree UTA passes for employees, spouses, and qualified dependentsDiscounts at the BYU Store and for many events at BYUPay Grade: 52Typical Starting Pay: $67,000 to $87,000The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.