Travel Coordinator

Aegis Worldwide; Wixom (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

Aegis Worldwide is seeking an Expense Administrator to review and approve employee expense reports, ensuring accuracy and policy compliance. The role handles travel arrangements and reimbursement processing, and supports auditing and training related to expense procedures.

The position is full-time on-site in Wixom, MI with potential domestic/international travel and occasional overtime to meet deadlines.

Qualifications

• Experience in reviewing expense reports, receipts, invoices, or reimbursement documentation.
• Familiarity with corporate travel and expense policies.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to maintain confidential information.
• Strong attention to detail and organization.

Responsibilities

• Review and approve employee expense reports for accuracy, required documentation, and policy compliance.
• Identify and resolve missing, incomplete, late, or non-compliant expense submissions.
• Track outstanding expense reports and follow up with employees and managers.
• Maintain records of audits, approvals, exceptions, and reimbursement activity.
• Answer employee questions regarding travel, expenses, and reimbursement policies.
• Assist with employee training and onboarding related to expense procedures.
• Coordinate domestic and international travel, including flights, hotels, rental cars, and travel documentation.
• Support travel and expense needs across multiple company locations.
• Assist with scheduling and maintenance of company vehicles.
• Provide accounting and administrative support as needed.
• Maintain confidentiality of employee, financial, and company information.

Skills

Attention to detail

Organization

Communication

Problem-solving

Multitasking

Confidential information handling

Education

High school diploma or equivalent

Associate degree in Accounting, Finance, Business, or related field (preferred)

Tools

Concur

SAP

ERP

Job description

• Review and approve employee expense reports for accuracy, required documentation, and policy compliance.
• Identify and resolve missing, incomplete, late, or non-compliant expense submissions.
• Track outstanding expense reports and follow up with employees and managers.
• Maintain records of audits, approvals, exceptions, and reimbursement activity.
• Answer employee questions regarding travel, expenses, and reimbursement policies.
• Assist with employee training and onboarding related to expense procedures.
• Coordinate domestic and international travel, including flights, hotels, rental cars, and travel documentation.
• Support travel and expense needs across multiple company locations.
• Assist with scheduling and maintenance of company vehicles.
• Provide accounting and administrative support as needed.
• Maintain confidentiality of employee, financial, and company information.

QUALIFICATIONS

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business, or related field preferred.
• 2+ years of experience in expense administration, accounting, accounts payable, travel coordination, or a related role.
• Experience reviewing expense reports, receipts, invoices, or reimbursement documentation.
• Experience with Concur, SAP, ERP, or travel and expense software strongly preferred.
• Familiarity with corporate travel and expense policies.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong attention to detail, organization, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to maintain confidential information.
• Valid driver's license with an acceptable driving record.

WORK ENVIRONMENT

• Full-time, on-site position; not remote or hybrid.
• Primarily office-based.
• Up to 10% domestic or international travel may be required.
• Occasional overtime may be necessary based on business needs.