Travel and Expense Program Manager

Rose Paving LLC; Villa Park (IL); On-site; USD 100,000 - 160,000; Full time

Job summary

Rose Paving LLC is seeking a Travel & Expense Program Manager to own end-to-end T&E, corporate card, and employee expense ecosystems across a national organization.

You will administer Divvy and Concur, develop and enforce T&E and corporate card policies, and provide spend analytics to drive cost savings. The role requires strong cross-functional collaboration and process automation.

Qualifications

• Bachelor's degree or equivalent professional experience in program leadership.
• 5+ years administering T&E platforms (Concur, Divvy) and managing corporate card programs.
• Proven track record in T&E policy development and governance.
• Expertise in systems configuration and building automated workflows between platforms.
• Proficient in Microsoft Excel and the broader Office suite.
• Strong analytical skills focused on spend reporting and data analytics.
• Strategic thinker aligning T&E initiatives with business results.
• Excellent communication and presentation skills with cross-functional influence.
• Proactive, organized multitasker in fast-paced environments.

Responsibilities

• Serve as primary administrator for Divvy and Concur, managing configurations and card issuance.
• Establish approval hierarchies and GL mapping for timely submissions.
• Conduct monthly compliance reviews of spending and inactive cards.
• Coordinate with Accounts Payable for reimbursements and optimize rebates.
• Manage the lodging program and relationships with hotel vendors.
• Standardize lodging processes and improve booking compliance.
• Develop enterprise-wide T&E and Corporate Card policies with approvals.
• Design automated workflows between T&E platforms and internal systems.
• Provide monthly spend reporting and analytics on card use and savings.
• Drive continuous improvement by eliminating manual processes.

Skills

T&E governance

Analytics & reporting

Stakeholder management

Process improvement

Excel

Education

Bachelor's degree or equivalent in program leadership

Tools

Concur

Divvy

Excel

Job description

The Travel & Expense Program Manager will own Rose Paving’s end-to-end travel, corporate card, and employee expense ecosystem. This role is responsible for ensuring that T&E policies, systems, workflows, automation, compliance, and user experience support our growing, national organization.

Corporate Card Program & Expense Management

• Serve as the primary administrator for Divvy and Concur, managing configurations, card issuance, limits, and assignments.
• Establish and maintain approval hierarchies and GL mapping to ensure timely submissions and accurate reporting.
• Conduct monthly compliance reviews and audits to monitor spending patterns and inactive cards.
• Coordinate with Accounts Payable for employee reimbursements and optimize rebate programs.

Travel Program & Governance

• Manage the lodging program and cultivate relationships with hotel and travel vendors.
• Standardize field lodging processes and improve booking compliance to reduce overall hotel spend.
• Develop and enforce enterprise-wide Travel & Expense and Corporate Card policies, including approval matrices and receipt requirements.

Systems, Automation & Analytics

• Design automated workflows between T&E platforms (Divvy, Concur, CLC) and internal systems.
• Provide monthly spend reporting and analytics on card utilization, vendor concentration, and savings initiatives.
• Drive continuous improvement by eliminating manual processes and evaluating new technological solutions.

Qualifications

• Bachelor's degree or equivalent professional experience in program leadership.
• 5+ years of experience administering T&E platforms (e.g., Concur, Divvy) and managing corporate card programs.
• Proven track record in T&E policy development and governance.
• An expertise in systems configuration and building automated workflows between platforms.
• Proficiency in Microsoft Excel and the broader Office suite.
• Strong analytical skills with a focus on spend reporting, data analytics, and process improvement.
• Strategic thinker capable of aligning T&E initiatives with broader business results.
• Excellent communication and presentation skills with the ability to influence cross-functional stakeholders.
• Proactive, organized multitasker able to thrive in a fast-paced environment with changing priorities.
• Ability to work effectively both independently and as a collaborative team member.