Travel and Expense Program Manager

Rose-Paving-LL; Villa Park (IL); On-site; USD 110,000 - 150,000; Full time

Job summary

Rose-Paving-LL seeks a Travel & Expense Program Manager to own end-to-end T&E, corporate card, and expense workflows across a national organization. You will govern policies, drive automation, and ensure compliance while partnering with Finance and AP.

The role requires 5+ years administering Concur/Divvy, strong data analytics, and the ability to influence stakeholders to optimize spend and policy adherence.

Qualifications

• 5+ years of experience administering T&E platforms (e.g., Concur, Divvy) and managing corporate card programs.
• Proven track record developing T&E policy and governance.
• Strong systems configuration and building automated workflows between platforms.
• Proficiency in Microsoft Excel and the broader Office suite.
• Excellent communication and presentation skills with cross-functional influence.

Responsibilities

• Own end-to-end T&E, corporate card, and expense workflows.
• Administer Divvy and Concur configurations, card issuance, limits, and approvals.
• Develop and enforce enterprise-wide T&E policies including receipts and approvals.
• Provide spend analytics, vendor concentration insights, and cost-saving initiatives.
• Drive automation of workflows and reporting to reduce manual processes.

Skills

T&E management

Policy governance

Stakeholder mgmt

Data analytics

Excel expert

Automation

Communication

Education

Bachelor’s degree or equivalent

Tools

Divvy

Concur

CLC

Job description

The Travel & Expense Program Manager will own Rose Paving’s end-to-end travel, corporate card, and employee expense ecosystem. This role is responsible for ensuring that T&E policies, systems, workflows, automation, compliance, and user experience support our growing, national organization.Corporate Card Program & Expense ManagementServe as the primary administrator for Divvy and Concur, managing configurations, card issuance, limits, and assignments.Establish and maintain approval hierarchies and GL mapping to ensure timely submissions and accurate reporting.Conduct monthly compliance reviews and audits to monitor spending patterns and inactive cards.Coordinate with Accounts Payable for employee reimbursements and optimize rebate programs.Travel Program & GovernanceManage the lodging program and cultivate relationships with hotel and travel vendors.Standardize field lodging processes and improve booking compliance to reduce overall hotel spend.Develop and enforce enterprise-wide Travel & Expense and Corporate Card policies, including approval matrices and receipt requirements.Systems, Automation & AnalyticsDesign automated workflows between T&E platforms (Divvy, Concur, CLC) and internal systems.Provide monthly spend reporting and analytics on card utilization, vendor concentration, and savings initiatives.Drive continuous improvement by eliminating manual processes and evaluating new technological solutions.Bachelor’s degree or equivalent professional experience in program leadership.5+ years of experience administering T&E platforms (e.g., Concur, Divvy) and managing corporate card programs.Proven track record in T&E policy development and governance.An expertise in systems configuration and building automated workflows between platforms.Proficiency in Microsoft Excel and the broader Office suite.Strong analytical skills with a focus on spend reporting, data analytics, and process improvement.Strategic thinker capable of aligning T&E initiatives with broader business results.Excellent communication and presentation skills with the ability to influence cross-functional stakeholders.Proactive, organized multitasker able to thrive in a fast-paced environment with changing priorities.Ability to work effectively both independently and as a collaborative team member.