Trauma Services Administrative Coordinator

Carle Health; Urbana (IL); On-site; USD 25,000 - 41,000; Full time

Job summary

Carle Health in Urbana, IL, seeks an Admin Secretary to support the Level I Trauma Center and its professional staff. The role coordinates the trauma director's schedule and oversees broad communications within the department.

The position requires clerical experience, basic computer skills, and proficiency with transcription equipment. You will manage correspondence, schedules, reports, and travel arrangements while providing computer support to staff.

Qualifications

• Experience operating general office equipment
• Basic computer skills

Responsibilities

• Operate transcription equipment such as transcribers and word processors.
• Compose routine and general correspondence according to established office procedures and as directed by supervisor.
• Prepares, maintains, and distributes various simple, routine reports.
• Records and tracks outgoing correspondence to referring physicians.
• Types reports, maintain correspondence files, schedule appointments, arrange travel and meetings, maintain and order office supplies.
• Coordinate mailings that support department initiatives, compose routine and general correspondence in accordance with established office procedures and as directed by supervisor.
• Schedule meetings and arrange appointments for department and key committees; prepare and/or provide necessary documents for use in meetings; attend meetings as requested to take minutes.
• Provides computer support to professional staff to include maintenance of database, data entry, and assisting in distribution of reports.
• Ensures monthly call schedules are entered into Smart Web after insuring they meet regulatory parameters.

Skills

General office equipment

Basic computer skills

Transcribers

Word processors

Smart Web

Tools

Transcribers

Word processors

Smart Web

Job description

Carle Health in Urbana, IL, seeks an Admin Secretary to support the Level I Trauma Center and its professional staff. The role coordinates the trauma director's schedule and oversees broad communications within the department.

The position requires clerical experience, basic computer skills, and proficiency with transcription equipment. You will manage correspondence, schedules, reports, and travel arrangements while providing computer support to staff.