Admin Assistant – ED Trauma

Jobtailor; Urbana (IL); On-site; USD 38,000 - 55,000; Full time

Job summary

Jobtailor is seeking an organized administrative professional to support trauma services’ staff at a Level I Trauma Center. The role includes clerical tasks, scheduling, transcription, and report preparation.

You will handle correspondence, maintain files, manage the director’s calendar, and ensure regulatory compliance across communications and data entry. Strong attention to detail is essential.

Qualifications

• General office equipment
• Basic computer skills

Responsibilities

• Perform clerical, reception, and support functions for trauma services’ professional staff
• Coordinate the trauma director’s schedule and support additional staff
• Manage overarching communication responsibilities for the Level I Trauma Center
• Operate transcription equipment, transcribers, and word processors
• Compose routine correspondence and prepare, maintain, and distribute reports
• Record and track outgoing correspondence to referring physicians
• Type reports and maintain correspondence files
• Schedule appointments, arrange travel and meetings, and maintain and order office supplies
• Coordinate mailings supporting department initiatives
• Schedule department and committee meetings and prepare meeting documents
• Attend meetings as requested and take minutes
• Provide computer support, database maintenance, data entry, and report distribution
• Enter monthly call schedules into Smart Web after ensuring regulatory compliance

Skills

Clerical Support

Scheduling Coordination

Data Entry

Communication Management

Regulatory Compliance

Tools

Word Processor

Transcription Equipment

Smart Web

Job description

• Perform clerical, reception, and support functions for trauma services’ professional staff
• Coordinate the trauma director’s schedule and support additional staff
• Manage overarching communication responsibilities for the Level I Trauma Center
• Operate transcription equipment, transcribers, and word processors
• Compose routine correspondence and prepare, maintain, and distribute reports
• Record and track outgoing correspondence to referring physicians
• Type reports and maintain correspondence files
• Schedule appointments, arrange travel and meetings, and maintain and order office supplies
• Coordinate mailings supporting department initiatives
• Schedule department and committee meetings and prepare meeting documents
• Attend meetings as requested and take minutes
• Provide computer support, database maintenance, data entry, and report distribution
• Enter monthly call schedules into Smart Web after ensuring regulatory compliance

Requirements

• General office equipment
• Basic computer skills

Core Competencies

Demonstrates proficiency in clerical and administrative support functions, including scheduling, correspondence management, and data entry, while ensuring compliance with regulatory standards in a trauma services environment.

Highest-signal resume keywords

• Clerical Support
• Scheduling Coordination
• Data Entry
• Communication Management
• Regulatory Compliance

Hard Skills

• Data Entry
• Report Preparation
• Transcription
• Correspondence Management
• Office Supply Management

Soft Skills

• Organizational Skills
• Attention to Detail
• Communication Skills

Industry Keywords

• Trauma Services
• Level I Trauma Center
• Clerical Functions

Tools & Technologies

• Word Processor
• Transcription Equipment
• Smart Web