Trauma Center Administrative Assistant

Carle-Health; Urbana (IL); On-site; USD 25,000 - 40,000; Full time

Job summary

Carle Health seeks an Admin Secretary to provide clerical, reception, and support functions for the trauma services team. You will help coordinate the trauma director's schedule and assist staff with routine communications within the Level I Trauma Center.

This role requires basic office skills and dependable computer use; you will prepare reports, schedule meetings, manage correspondence, and support department initiatives while maintaining patient and staff confidentiality.

Qualifications

• General office equipment proficiency.
• Basic computer skills and familiarity with standard office software.

Responsibilities

• Operates equipment used for transcription and word processing.
• Prepare, maintain and distribute simple routine reports.
• Schedule appointments, arrange travel and meetings, maintain supplies.
• Coordinate mailings and distribute routine correspondence to physicians.
• Record and track outgoing correspondence; attend meetings to take minutes as requested.
• Provide computer support to staff, including data entry and report distribution.
• Enter monthly call schedules into Smart Web and ensure regulatory parameters.

Skills

General office equipment

Basic computer skills

Job description

Carle Health seeks an Admin Secretary to provide clerical, reception, and support functions for the trauma services team. You will help coordinate the trauma director's schedule and assist staff with routine communications within the Level I Trauma Center.

This role requires basic office skills and dependable computer use; you will prepare reports, schedule meetings, manage correspondence, and support department initiatives while maintaining patient and staff confidentiality.