Trauma-Informed Office Administrator

YFA (Youth and Family Advocates); Inverness (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

Youth and Family Advocates in Florida seeks an Office Specialist to provide administrative and operational support, ensuring efficient office functions and adherence to agency policies. This role emphasizes trauma-informed care and professional conduct in a fast-paced environment.

Responsibilities include handling faxes, travel arrangements, purchases, petty cash, and visa card transactions, while maintaining PHI compliant practices and confidentiality.

Qualifications

• High school diploma or equivalent required; AA degree or business school preferred.
• 2+ years related work experience.
• Must be able to sit for long periods and lift up to 30 pounds.

Responsibilities

• Provide administrative and operational support to ensure efficient office operations.
• Process faxes, coordinate purchases, arrange travel, and support daily operations.
• Manage petty cash, including reconciliations and employee reimbursements.
• Review, code, and submit Visa credit card transactions accurately and timely.
• Complete documentation for new hires, training, system access, and updates.
• Coordinate office needs including maintenance, repairs, security, and equipment issues.
• Monitor fleet vehicle compliance and coordinate maintenance and repairs.
• Maintain inventory of office supplies and food items.
• Submit biweekly on-call compensation information to Payroll.
• Communicate training schedules and prepare monthly training reports.
• Assist with special projects and perform other duties as assigned.

Skills

Positive attitude

Patience

Cultural sensitivity

Organizational skills

Independent work

Attention to detail

Professionalism

Confidentiality

PHI compliance

Microsoft Office

Communication skills

Group facilitation

Teamwork

Following guidance

Diversity awareness

Education

High school diploma or equivalent

AA degree or business school preferred

Tools

Microsoft Office

Job description

Youth and Family Advocates in Florida seeks an Office Specialist to provide administrative and operational support, ensuring efficient office functions and adherence to agency policies. This role emphasizes trauma-informed care and professional conduct in a fast-paced environment.

Responsibilities include handling faxes, travel arrangements, purchases, petty cash, and visa card transactions, while maintaining PHI compliant practices and confidentiality.