Trauma Admin Coordinator – Full-Time Days

NYU Langone Hospitals; New York (NY); On-site; USD 63,000 - 66,000; Full time

Job summary

NYU Langone Hospital—Suffolk is seeking an Administrative Coordinator for Trauma to support the department director with confidential projects and administrative duties. The role involves preparing correspondence, reports, and financial data; organizing files; and coordinating cross-department relationships.

The successful candidate will maintain calendars, arrange travel, and ensure priorities are addressed.

Qualifications

• Bachelor's degree required.
• 1–3 years in administrative support or related role.
• Excellent oral and written communication; detail-oriented and organized.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Supports director with administrative details on projects and day-to-day operations.
• Complete projects by setting objectives, prioritizing, managing time, and coordinating with others.
• Screen inquiries and draft responses for director; gather information from staff as needed.
• Coordinate distribution of project materials; prepare meeting notices and agendas; track minutes and follow-up items.
• Ensure compliance with record retention; maintain filing systems and confidentiality; assist with budget oversight as directed.
• Manage supplies, orders, and office equipment; process expense reimbursements.
• Perform other duties as assigned.

Skills

Communication skills

Microsoft Office

Organization

Project coordination

Customer service

Multitasking

Education

Bachelor's degree

Job description

NYU Langone Hospital—Suffolk is seeking an Administrative Coordinator for Trauma to support the department director with confidential projects and administrative duties. The role involves preparing correspondence, reports, and financial data; organizing files; and coordinating cross-department relationships.

The successful candidate will maintain calendars, arrange travel, and ensure priorities are addressed.