Administrative Coordinator - Trauma - Full Time, Days

NYU Langone Health System; Village of Patchogue (NY); On-site; USD 63,000 - 66,000; Full time

Job summary

NYU Langone Hospital-Suffolk in Patchogue, NY, is seeking an Administrative Coordinator for the Trauma department. The role supports the director with administrative detail, manages projects, and maintains calendars and records.

Strong communication, organization, and MS Office skills are essential for daily operations. The position requires a Bachelor's degree with 1–3 years of administrative experience (or 3–5 years if no degree).

Qualifications

• Bachelor's degree required; 1–3 years in administrative support or related experience.
• In lieu of a bachelor's degree, 3–5 years of work experience will be permitted.
• Notary Public preferred; strong communication and multitasking skills are essential.

Responsibilities

• Supports director with administrative detail on various assigned projects and the day-to-day operations.
• Completes project and special assignments by establishing objectives, priorities, time management and coordination.
• Responds to routine and complex inquiries; drafts responses for director review as needed.
• Gathers information and follows up with staff; screens incoming mail, email, and phone inquiries from vendors and colleagues.
• Coordinates production and distribution of project materials; prepares notices, reports and agendas as required.
• Maintains document filing systems and ensures confidentiality; may oversee budget and inventory tasks.

Skills

Communication

Interpersonal skills

Detail-oriented

Organization

Project coordination

Customer service

Multitasking

Education

Bachelor's Degree

Notary Public

Tools

Microsoft Office

Job description

NYU Langone Hospital-Suffolk is a 306-bed medical center, providing care to residents of eastern Long Island. The hospital facility is home to theKnapp Cardiac Care Center-an advanced heart disease diagnostic and treatment facility-as well as a modern ambulatory surgical pavilion with specialized services including women's imaging, a sleep laboratory, and bariatric surgery. Our Provisional Level 2 Trauma Center delivers comprehensive and specialized care for patients with traumatic injuries. The Stroke Center at NYU Langone Hospital-Suffolk is designated by the New York State Department of Health as a Primary Stroke Center, with expert neurologists available to provide treatment 24 hours a day, 7 days a week. Additionally, NYU Langone Hospital-Suffolk has multiple outpatient sites, including an outpatient wound care center, a hemodialysis center, and various primary care and specialty offices.

For more information, go to NYU Langone Hospital-Suffolk, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X, YouTube and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Administrative Coordinator - Trauma - Full Time, Days - Trauma - Full-Time - Monday - Friday 8:00 AM. In this role, the successful candidate Responsible for managing diverse and confidential projects and performs administrative duties requiring broad and comprehensive experience, skill and knowledge of the institution s policies and practices to support department director and/ or manager. Answers requests for information, prepares and edits general correspondence, presentations reports and financial data. Organizes and maintains files and records. May conduct research. Establishes and maintains working relationships with personnel in other departments. Maintains calendar and to ensure identified priorities are addressed. May make travel arrangements.

Job Responsibilities:

• Supports director with administrative detail on various assigned projects and the administration of the day-to-day operations.
• Completes project and special assignments by establishing objectives, determines priorities, managing time, gaining cooperation of others monitoring progress, problem solving making adjustment to plans.
• Resolves routine and complex inquiries. Responds independently andor draft response for directors review to correspondence. Gathers information and follows up with appropriate staff on behalf of director. Accountable for screening of incoming mail, email and telephone communication and in person inquiries from vendors and colleagues.
• Identifies, follows up and tracks requests of great importance which require immediate attention including contracts, reports, memos and other documents as needed in a timely and accurate manner.
• Coordinates production and distribution of related project material as required. May prepare meeting notices, reports and agendas, notifies attendees; and resolves scheduling conflicts. Records and tracks meeting minutes follow up items. Ensures timely resolution of critical issues and other matters when needed.
• Ensures compliance with any record retention procedures. Develops and maintains appropriate document filing systems (both hard copy and electronic), for easy reference and access. Maintains confidentiality and recommends solutions or actions required.
• May have budget oversight as directed. Monitors supply inventory; orders and stocks all office supplies. May prepare expense reimbursement requests, and maintains office equipment as assigned.
• Performs other duties as assigned

Minimum Qualifications:

To qualify you must have a Bachelors Degree. 1 - 3 years In an administrative support role or related experience. In lieu of a bachelor's degree, 3 to 5 years of work experience will be permitted. Excellent communication (both oral and written), interpersonal, detail-oriented, organization, project coordination, customer service and multitasking skills. Working knowledge of Microsoft Office( Word, Excel, PowerPoint, and Outlook). Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Preferred Qualifications:

3-5 years supporting a manager or director. Notary Public.

NYU Langone Hospital-Suffolk provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Hospital-Suffolk is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration.

Know Your Rights: Workplace discrimination is illegal.

NYU Langone Hospital-Suffolk provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $63,441.82 - $66,300.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Pay Transparency Notice for further details.