Transportation Supervisor's Assistant

North American Transportation Management Institute; Hartford (CT); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Professional growth opportunities

Work-life balance

Award-winning agency

Job summary

The Connecticut Department of Transportation (DOT) is seeking a Transportation Supervisor's Assistant to support garage operations and a range of clerical duties that ensure public safety. The role emphasizes accurate recordkeeping and proficient use of core state software tools in a fast-paced office environment.

Ideal candidates will have at least one year of general clerical experience, with substitutions allowed for maintenance-related tasks.

Qualifications

• One year of general clerical work experience.
• One year of general maintenance support experience may substitute for general experience.

Responsibilities

• Assist in the operation of the garage with a full range of clerical and maintenance support tasks.
• Perform office and recordkeeping duties requiring accuracy and urgency due to public safety implications.
• Use Microsoft Word, Excel, PeopleSoft (Core-CT), STARS, and Analytical Reporting Systems daily.
• Support a busy office and balance deadlines and priorities during emergencies and critical events.
• Interact with and provide information to diverse populations verbally and in writing.
• Communicate effectively with the public to address public safety concerns and emergencies.

Skills

Clerical skills

Recordkeeping

Public safety awareness

Communication skills

Tools

Microsoft Word

Microsoft Excel

PeopleSoft (Core-CT)

STARS

Analytical Reporting Systems

Job description

The State of Connecticut Department of Transportation (DOT), is accepting applications for the Transportation Supervisor's Assistant role in District 1. Applicants who apply for this job posting will be considered for future vacancies across the state.

WHAT WE CAN OFFER YOU

• Our State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.
• Working for an award winning agency! CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women's Transportation Seminar (WTS) CT Employer of the Year for 2024!

POSITION HIGHLIGHTS

• Monday - Friday
• Full Time, 40 hours per week
• First Shift, 7:30 am to 4 pm
• Office/On-site

THE ROLE

• Assist in the operation of the garage by being accountable for and performing a full range of general clerical and maintenance assistance functions.
• Perform numerous office and recordkeeping duties that require preciseness, accuracy, and at many times a sense of urgency, as these duties directly relate to public safety.
• Use various computer software such as Microsoft Word, Excel, PeopleSoft (Core-CT), STARS, and Analytical Reporting Systems, extensively in your daily duties.
• Support an active office, which can be extremely busy at times with various emergencies and priorities occurring simultaneously and be expected to balance several deadlines and tasks while staying proactive to complete daily duties.
• Interact with and provide information to diverse populations verbally and in writing.
• Use interpersonal skills to communicate and work effectively with the public, to address public safety concerns, important issues, and emergencies.

POSITION REQUIREMENTS

• Selected candidate must be willing to commit and accept assignment to emergency duties, including mandatory winter overtime. (November 1 through April 30, whenever your services are needed). Out of State vacations will not be approved during this time.
• Various storm events will require you to stay at work for the duration of the storm, which at times can be up to a period of several days, to include holidays and weekends.
• You are required to hold residency within 30 miles of the posted job locations.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

• One (1) year of general clerical work experience.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• One (1) year of general maintenance support experience that includes a substantial portion of time on related clerical duties such as described in the Examples of Duties section may be substituted for the General Experience.