Transportation Services Administrator

ACLD; Bethpage, Northern (NY, KY); Hybrid; USD 67,000 - 72,000; Full time

Job summary

ACLD in Bethpage, NY seeks a Transportation Services Administrator to oversee the transportation department and fleet operations for ~250 vehicles. You will manage GPS/Telematics, route optimization, and compliance, coordinating with vendors and internal teams.

The role requires a NYS driver’s license, related fleet experience, and strong communication skills. This is a full-time, on-site position with a not-for-profit organization dedicated to I/DD services.

Qualifications

• High school diploma or equivalent; Bachelor's degree preferred.
• Experience managing fleet operations or transportation services in medium to large organizations.
• Experience with I/DD population is a plus.
• Clean and valid NYS Driver’s license.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Word, Excel and Outlook.
• Proficient in analyzing GPS data.

Responsibilities

• Oversee the daily operations of the transportation department.
• Administer fleet technology platforms including GPS/Telematics, Driver ID devices, and WEX fuel cards.
• Monitor vehicle utilization, fuel consumption, and driver performance metrics.
• Attend meetings and presentations related to transportation issues.
• Develop, revise, and optimize transportation routes as needs change.
• Coordinate leased vehicle deliveries, replacements, transfers and returns.
• Manage vehicle maintenance programs, preventive maintenance, repairs, warranties, and vendor relations.
• Oversee accident reporting and coordinate with insurance carriers.
• Track traffic/toll violations and related documentation.
• Ensure vehicle registrations, inspections, and compliance.
• Review fleet utilization data for improvements and cost savings.
• Prepare monthly mileage reports for Finance for funding and reimbursement.
• Conduct Fleet Safety Meetings and support safety initiatives.
• Prepare reports and performance metrics for leadership.
• Train and support staff on procedures and technology platforms.
• Collaborate with Finance, HR, Program Leadership, and external vendors.

Skills

Fleet operations management

GPS data analysis

Verbal and written communication

Microsoft Word

Microsoft Excel

Microsoft Outlook

Driver license maintenance

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

GPS/Telematics systems

Driver ID devices

WEX fuel card programs

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Transportation Services Administrator

Regular Full-Time Bethpage, NY, US

Salary Range: $67,000.00 To $72,000.00 Annually

Transportation Services Administrator

When a group of families came together in 1957 to find services for their children with developmental disabilities, ACLD was born. Today, we are a leading not-for-profit agency employing 1200+ staff and providing over 70 program sites in Nassau and Suffolk. ACLD assists children and adults in reaching the highest level of independence with the freedom to ASPIRE HIGHER in their hopes, dreams and accomplishments.

The Transportation Administrator is responsible for the overall administration and management of transportation services supporting individuals with intellectual and developmental disabilities (I/DD). This position oversees fleet operations for approximately 250 vehicles, including the administration of GPS and telematics systems, to ensure safe, efficient, compliant, and cost-effective transportation services. The role manages vehicle maintenance, routing, fleet technology, fuel programs, insurance claims, regulatory compliance, safety initiatives, and monthly mileage reporting to support reimbursement and funding requirements. The Transportation Administrator works closely with internal departments, vendors, and service providers to ensure transportation operations meet organizational, regulatory, and funding expectations.

Requirements

• High school diploma or equivalent. Bachelor’s degree preferred.
• Experience managing fleet operations, transportation services, logistics, or related operational functions, preferably in a medium to large organization.
• Experience working with individuals with intellectual and developmental disabilities (I/DD) population is a plus.
• Clean and valid NYS Driver’s license.
• Additional Knowledge, Skills and Ability
• Substantial reasoning skills required including the ability to deal with a variety of abstract and concrete issues simultaneously; identify problem, interpret data and draw conclusion; and apply principles in logic or theoretical thinking to a wide range of intellectual and practical problems.
• Excellent verbal and written communication skills including the ability to coach and counsel, interpret and advise, and develop and present to professional forums.
• Proficient in Microsoft Word, Excel and Outlook.
• Proficient in analyzing GPS data

Essential Functions

• Oversee the daily operations of the transportation department.
• Administer fleet technology platforms including GPS/Telematics systems, Driver ID devices, and WEX fuel card programs.
• Monitor vehicle utilization, fuel consumption, and driver performance metrics
• Attend any and all meetings/presentations pertaining to transportation/vehicle issues, etc.
• Develop, revise, and optimize transportation routes as individuals enroll in day programs or service needs change.
• Coordinate leased vehicle deliveries, replacements, transfers, and returns.
• Manage vehicle maintenance programs, preventive maintenance schedules, repairs, warranties, and vendor relationships.
• Oversee motor vehicle accident reporting, investigations, and corrective actions.Serve as the primary liaison with insurance carriers regarding accident claims and vehicle damage.
• Track and manage traffic violations, toll violations, parking tickets, and related documentation.
• Ensure vehicle registration, inspections, and compliance requirements remain current.
• Review fleet utilization data and identify opportunities for operational improvements and cost savings.
• Prepare and oversee monthly mileage reporting submitted to Finance to support funding, reimbursement, and compliance requirements.
• Conduct monthly Fleet Safety Meetings and support agency-wide transportation safety initiatives.
• Prepare reports and performance metrics for leadership.
• Train and support transportation personnel on departmental procedures and technology platforms.
• Collaborate with Finance, Human Resources, Program Leadership, and external vendors on transportation-related matters.
• Other duties, as assigned.