Fleet & Transportation Operations Manager

ACLD; Bethpage, Northern (NY, KY); Hybrid; USD 67,000 - 72,000; Full time

Job summary

ACLD in Bethpage, NY seeks a Transportation Services Administrator to oversee the transportation department and fleet operations for ~250 vehicles. You will manage GPS/Telematics, route optimization, and compliance, coordinating with vendors and internal teams.

The role requires a NYS driver’s license, related fleet experience, and strong communication skills. This is a full-time, on-site position with a not-for-profit organization dedicated to I/DD services.

Qualifications

• High school diploma or equivalent; Bachelor's degree preferred.
• Experience managing fleet operations or transportation services in medium to large organizations.
• Experience with I/DD population is a plus.
• Clean and valid NYS Driver’s license.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Word, Excel and Outlook.
• Proficient in analyzing GPS data.

Responsibilities

• Oversee the daily operations of the transportation department.
• Administer fleet technology platforms including GPS/Telematics, Driver ID devices, and WEX fuel cards.
• Monitor vehicle utilization, fuel consumption, and driver performance metrics.
• Attend meetings and presentations related to transportation issues.
• Develop, revise, and optimize transportation routes as needs change.
• Coordinate leased vehicle deliveries, replacements, transfers and returns.
• Manage vehicle maintenance programs, preventive maintenance, repairs, warranties, and vendor relations.
• Oversee accident reporting and coordinate with insurance carriers.
• Track traffic/toll violations and related documentation.
• Ensure vehicle registrations, inspections, and compliance.
• Review fleet utilization data for improvements and cost savings.
• Prepare monthly mileage reports for Finance for funding and reimbursement.
• Conduct Fleet Safety Meetings and support safety initiatives.
• Prepare reports and performance metrics for leadership.
• Train and support staff on procedures and technology platforms.
• Collaborate with Finance, HR, Program Leadership, and external vendors.

Skills

Fleet operations management

GPS data analysis

Verbal and written communication

Microsoft Word

Microsoft Excel

Microsoft Outlook

Driver license maintenance

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

GPS/Telematics systems

Driver ID devices

WEX fuel card programs

Job description

ACLD in Bethpage, NY seeks a Transportation Services Administrator to oversee the transportation department and fleet operations for ~250 vehicles. You will manage GPS/Telematics, route optimization, and compliance, coordinating with vendors and internal teams.

The role requires a NYS driver’s license, related fleet experience, and strong communication skills. This is a full-time, on-site position with a not-for-profit organization dedicated to I/DD services.