Program Facilitator

ACLD; Town of Oyster Bay (NY); On-site; USD 3,251,000 - 3,554,000; Full time

Job summary

ACLD is seeking a Program Facilitator to support employment programs and oversee daily projects in a day habilitation setting for adults with developmental disabilities. You will provide administrative support, maintain documents and reports, and help ensure program quality and compliance.

The role involves coordinating with the employment services team, reviewing client profiles, and assisting with billing and documentation while covering various duties as needed to keep operations running

Qualifications

• High School Diploma or equivalent required; Associate’s degree preferred.
• One year progressively responsible experience in rehabilitation or related field preferred.
• Knowledge of ACCES-VR and OPWDD delivery system preferred.

Responsibilities

• Provide administrative support to Director of Employment Services.
• Create and maintain office documents, databases, correspondence, invoices, billing, staff allocations and reports.
• Review Developmental Disabilities Profiles (DDP’s), case notes and monthlies to ensure accuracy and timeliness; ensure billing documentation is followed.
• Coordinate vocational coverage on an as-needed basis as departmental needs arise.
• Participate in Quality Assurance reviews to gather documentation.
• Cover in RewearAble and Candleworks when necessary to accept donations and monitor phones.
• Manage service appointments and fleet management for program vehicles.
• Provide back-up for other administrative staff.
• Coordinate committee and departmental meeting needs.
• Monitor ISP/SEMP plan tracking for accurate documentation.

Skills

Communication skills

Organizational skills

Problem solving

Multitasking

Coaching & counseling

Education

High School Diploma

Associate’s degree preferred

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time Bethpage, NY, US

4 days ago Requisition ID: 5260

Salary Range: $23.60 To $25.80 Hourly

When a group of families came together in 1957 to find services for their children with developmental disabilities, ACLD was born. Today, we are a leading not-for-profit agency employing 1200+ staff and providing over 70 program sites in Nassau and Suffolk. ACLD assists children, teens and adults in reaching the highest level of independence with the freedom to ASPIRE HIGHER in their hopes, dreams and accomplishments. We are currently seeking a few exceptional people who have a passion to create a meaningful impact in the lives of the amazing people we support.

We have great opportunities for positive, motivated individuals to work in a day hab setting assisting adults diagnosed with intellectual/developmental disabilities in becoming self-sufficient and self-actualized. Get in on the ground floor and train for an entry level career in the healthcare/education field!

ACLD’s ProgramFacilitator supports the employment programs and oversees daily program projects to ensure quality service.

In this position, you will:

• Provide administrative support to Director of Employment Services.
• Create an maintain office documents, databases, correspondence, invoices, billing, staff allocations and reports.
• Review Developmental Disabilities Profiles (DDP’s), case notes and monthlies to ensure they are accurate and timely. Ensure procedure for securing billing and related documentation is followed.
• Depending on department needs, responsible for all vocational coverage on an as needed basis.
• Participate in Quality Assurance reviews to gather documentation.
• Cover in RewearAble and Candleworks when necessary to accept donations and monitor phones.
• Manage service appointments and all fleet management needs for program vehicles.
• Provide back-up for other administrative staff.
• Other duties as assigned.
• Coordination of committee and departmental meeting needs
• Monitor implementation of internal Individualized Service Plan/Supported Employment Plan (ISP/SEMP) plan tracking system to ensure acquisition of accurate documentation.

Additional Essential Functions - Supporting ACCES

• Coordinate Vocational referrals by completing intakes, eligibility documentation, preparing summary of individual intakes, in addition to making recommendations.
• Oversee the intake process for all Vocational Service Applicants. Determine appropriateness of referral; track acquisition and review of supporting documentation; assess and recommend appropriate vocational services.
• Provide program tours to potential applicants and their advocates.
• Liaison with other departments/programs as related to Vocational Services. Vocational representation to the following committees: Day/Vocational Coordination, Residential/Vocational Coordination and Residential Intake.
• Participate in the development of new Vocational program initiatives.
• Maintain contact with applicable government agencies and comply with all Developmental Disabilities Service Organization (DDSO) and ACCES reporting requirements as they relate to persons, we support information.
• Assist in assuring compliance with internal regulatory quality assurance and corporate compliance standards and track the submission of OPWDD eligibility and receipt of ACCES referral and authorization of service.
• Maintain contact with persons, families and other service providers to ensure all documentation is collected and timely services commence.

Additional Essential Functions - Supporting School District Contracts

• To coordinate with school districts to refer students for internships.
• To facilitate billing for the school districts.

Non-Essential Functions

• Participate in various internal and external committees

Additional Knowledge, Skills and Abilities

• Excellent verbal and written communication skills including the ability to coach and counsel, interpret and advise, and develop and present to professional forums.
• Substantial reasoning skills required including the ability to deal with a variety of abstract and concrete issues simultaneously; to apply principles of logic or theoretical thinking to a wide range of intellectual and practical problems.
• Must be able to handle multiple tasks simultaneously, problem solve, develop solutions and prioritize. Must have excellent organizational skills and deal effectively with all areas of management, outside service providers and individuals, family members and guardians.

Requirements

• High School Diploma or equivalent required, Associate's degree preferred
• One year progressively responsible experience in rehabilitation or related field preferred
• Knowledge of Adult Career Continuing Education Services- Vocational Rehabilitation (ACCES-VR) and Office for People with Developmental Disabilities (OPWDD) delivery system preferred