Transportation Purchasing Clerk

Olé Mexican Foods, Inc.; Norcross (GA); On-site; USD 42,000 - 65,000; Full time

Job summary

Olé Mexican Foods, Inc. in Norcross, GA is seeking a Transportation Clerk to support daily transportation operations.

You will coordinate documentation, maintain records, and provide administrative support to ensure efficient and compliant services, including vehicle usage, mileage, fuel consumption, and preventive maintenance schedules. You will process purchase orders, coordinate with carriers and suppliers, maintain procurement records, verify shipments, monitor inventory, evaluate bids, and

Qualifications

• Experience with purchase orders and procurement processes.
• Strong communication and negotiation abilities.
• Proficiency in Microsoft Excel and Word; GP Dynamics is a plus.
• English required; Spanish a plus.
• Excellent planning and organizational skills.

Responsibilities

• Process and manage purchase orders for transportation items.
• Coordinate with carriers, vendors, and suppliers to confirm rates and delivery schedules.
• Maintain procurement records and track invoices and deliveries.
• Verify shipments against purchase orders and invoices for accuracy.
• Monitor inventory levels for transportation equipment and parts.
• Compare supplier bids for freight services or parts; evaluate price and terms.
• Communicate with internal departments to align purchasing with operations.
• Resolve discrepancies in orders, deliveries, or invoices.
• Support cost optimization by tracking spending and identifying savings.

Skills

Strong communication

Negotiation

Planning & organization

Problem solving

Bilingual English/Spanish

Tools

Microsoft Excel

Microsoft Word

GP Dynamics

Job description

Full Time Norcross, GA, US

DESCRIPTION:

The Transportation Clerk supports the daily operations of the transportation department by coordinating documentation, maintaining accurate records, assisting with administrative support to ensure efficient and compliant transportation services. They maintain records of vehicle usage, mileage, fuel consumption, and preventive maintenance schedules.

KEY RESPONSIBILITIES:

• Process and manage purchase orders for transportation-related items such as freight services, vehicles, parts, and operational supplies.
• Coordinate with carriers, vendors, and suppliers to confirm rates, availability, and delivery schedules
• Maintain accurate procurement records and track all purchasing activities, including invoices and delivery confirmations.
• Verify shipments against purchase orders and invoices to ensure accuracy and compliance.
• Monitor inventory levels for transportation equipment and parts to determine when to reorder.
• Compare supplier bids for freight services or parts, evaluating price, quality, and delivery terms.
• Communicate with internal departments (e.g., dispatch, operations, finance) to align purchasing with operational needs.
• Resolve discrepancies in orders, deliveries, or invoices promptly.
• Support cost optimization by tracking spending and identifying potential savings

KNOWLEDGE, SKILLS, ABILITIES:

• Proficiency in Microsoft Office Excel, Word and GP Dynamics is a plus.
• Excellent communication skills, both written and verbal and work well with others in all departments as well as with suppliers
• Strong critical thinking and negotiation skills.
• English is required, and being bilingual in English and Spanish is a plus.
• Strong planning and organizational skills.