Transportation Admin

Olé Mexican Foods, Inc.; Norcross, Northern (GA, KY); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Olé Mexican Foods, Inc. is seeking a Transportation Admin to support the daily operations of the transportation department in Norcross, GA. The Transportation Clerk coordinates documentation, maintains records of vehicle usage and maintenance, and provides administrative support to ensure compliant services.

The role emphasizes processing and managing purchase orders, coordinating with carriers, and maintaining procurement records, with a focus on cost optimization and accurate invoicing.

Qualifications

• Proficiency in Microsoft Office Excel, Word and GP Dynamics is a plus.
• Excellent communication skills, both written and verbal.
• Strong critical thinking and negotiation skills.
• English is required, and being bilingual in English and Spanish is a plus.
• Strong planning and organizational skills.

Responsibilities

• Process and manage purchase orders for transportation-related items such as freight services, vehicles, parts, and operational supplies.
• Coordinate with carriers, vendors, and suppliers to confirm rates, availability, and delivery schedules
• Maintain accurate procurement records and track all purchasing activities, including invoices and delivery confirmations.
• Verify shipments against purchase orders and invoices to ensure accuracy and compliance.
• Monitor inventory levels for transportation equipment and parts to determine when to reorder.
• Compare supplier bids for freight services or parts, evaluating price, quality, and delivery terms.
• Communicate with internal departments (e.g., dispatch, operations, finance) to align purchasing with operational needs.
• Resolve discrepancies in orders, deliveries, or invoices promptly.
• Support cost optimization by tracking spending and identifying potential savings

Skills

Communication skills

Critical thinking

Negotiation

Planning & organization

Bilingual English/Spanish

Tools

Microsoft Excel

Microsoft Word

GP Dynamics

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Transportation Admin

Full Time Norcross, GA, US

At Ole, our mission is to produce the finest Authentic Mexican inspired products with an unwavering commitment to quality and freshness. We believe that holding a seat at your dinner table is the ultimate compliment, and we strive to help families create wholesome, fun, and authentic eating experiences.

DESCRIPTION:

The Transportation Clerk supports the daily operations of the transportation department by coordinating documentation, maintaining accurate records, assisting with administrative support to ensure efficient and compliant transportation services. They maintain records of vehicle usage, mileage, fuel consumption, and preventive maintenance schedules.

KEY RESPONSIBILITIES:

• Process and manage purchase orders for transportation-related items such as freight services, vehicles, parts, and operational supplies.
• Coordinate with carriers, vendors, and suppliers to confirm rates, availability, and delivery schedules
• Maintain accurate procurement records and track all purchasing activities, including invoices and delivery confirmations.
• Verify shipments against purchase orders and invoices to ensure accuracy and compliance.
• Monitor inventory levels for transportation equipment and parts to determine when to reorder.
• Compare supplier bids for freight services or parts, evaluating price, quality, and delivery terms.
• Communicate with internal departments (e.g., dispatch, operations, finance) to align purchasing with operational needs.
• Resolve discrepancies in orders, deliveries, or invoices promptly.
• Support cost optimization by tracking spending and identifying potential savings

KNOWLEDGE, SKILLS, ABILITIES:

• Proficiency in Microsoft Office Excel, Word and GP Dynamics is a plus.
• Excellent communication skills, both written and verbal and work well with others in all departments as well as with suppliers
• Strong critical thinking and negotiation skills.
• English is required, and being bilingual in English and Spanish is a plus.
• Strong planning and organizational skills.