Transportation Programs & Field Trip Coordinator

WESTFIELD WASHINGTON SCHOOLS; Westfield (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Westfield Washington Schools is seeking a Transportation Department Specialist to provide administrative, operational, and financial support for the Transportation Department. The role coordinates district field trips, administers Medicaid reimbursement for eligible transportation services, and manages transportation payroll processes while ensuring accurate recordkeeping.

The Administrative Coordinator serves as a central point of communication among schools, district staff, transportation

Qualifications

• Strong organizational and project management skills to coordinate multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to handle confidential information with sound judgment.
• Analytical and problem-solving abilities.
• Experience with payroll, finance records, and reporting.
• Ability to establish and maintain effective working relationships with district staff, administrators, drivers, and external agencies.
• Knowledge of payroll processes, financial recordkeeping, and administrative procedures.
• Ability to interpret and apply district policies and applicable state and federal regulations.

Responsibilities

• Coordinate district field trips from initial request through final completion.
• Review and approve field trip requests for compliance and availability.
• Schedule buses and assign drivers to meet transportation needs.
• Coordinate transportation logistics with administrators, teachers, and staff.
• Communicate trip schedules and updates to stakeholders.
• Monitor field trip calendar and manage billing and records.

Skills

Strong organizational and project‑m an

Excellent written and verbal沟通 skills

Attention to detail and accuracy

Confidential information handling

Analytical and problem solving

Payroll/process & reporting knowledge

Relationships with staff and external;

Payroll processes and financial record

Policy and regulation interpretation

Tools

Microsoft Office Suite

Job description

Westfield Washington Schools is seeking a Transportation Department Specialist to provide administrative, operational, and financial support for the Transportation Department. The role coordinates district field trips, administers Medicaid reimbursement for eligible transportation services, and manages transportation payroll processes while ensuring accurate recordkeeping.

The Administrative Coordinator serves as a central point of communication among schools, district staff, transportation