Transportation Fleet & Workplace Experience Associate.

samsungsemiconductor; San Jose (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Samsung Semiconductor in San Jose seeks a Transportation Fleet & Workplace Associate to support the HQ fleet, office operations, and vendor partnerships. This hands-on role directly enhances the employee experience at our San Jose campus.

You will manage vehicle maintenance, office services, and collaboration with Finance for invoicing and procurement, reporting to the Workplace Experience Manager.

Qualifications

• Bachelor's degree required or equivalent experience.

Responsibilities

• Assist in day-to-day fleet operations, including maintenance scheduling and recordkeeping.
• Coordinate with service centers and repair shops for timely vehicle servicing.
• Maintain fleet and office records (registrations, insurance, logs, mileage).
• Support invoice payments, POs, and expense tracking with Finance.
• Collaborate with procurement and legal on vendor onboarding and contracts.

Skills

Fleet coordination

Office operations

Facilities management

Vendor management

Budgeting

Education

Bachelor's degree in business or related

Tools

Microsoft Office

Job description

Please Note:

To provide the best candidate experience amidst our high application volumes, each candidate is limited to 10 applications across all open jobs within a 6-month period.

Advancing the World's Technology Together

Our technology solutions power the tools you use every day--including smartphones, electric vehicles, hyperscale data centers, IoT devices, and so much more. Here, you'll have an opportunity to be part of a global leader whose innovative designs are pushing the boundaries of what's possible and powering the future.

We believe innovation and growth are driven by an inclusive culture and a diverse workforce. We're dedicated to empowering people to be their true selves. Together, we're building a better tomorrow for our employees, customers, partners, and communities.

The Transportation Fleet & Workplace Associate is a member of Samsung Semiconductor's Workplace Experience team within WSG. Based at our San Jose HQ and reporting to the Workplace Experience Manager, this role supports the smooth day-to-day operations of our headquarters - keeping our company vehicle fleet well-managed, our office environment running efficiently, and our vendor partnerships strong. This is a hands-on, highly visible position that directly contributes to the employee experience at our San Jose campus.

What You'll Do

Transportation Fleet Management

• Support day-to-day operations of the company vehicle fleet, including maintenance scheduling, utilization tracking, and recordkeeping.
• Coordinate with external service centers and repair shops to ensure vehicles are serviced in a timely and cost-effective manner.
• Maintain accurate fleet records, including registrations, insurance documentation, inspection logs, and mileage reports.
• Assist in monitoring fleet utilization and flagging issues or inefficiencies to management.
• Ensure all fleet activity is in compliance with company policy and applicable regulations.
• Support development and management of the operating and capital budget.
• Proactively identify and recommend best practices processes
• Build and maintain meaningful business relationships with leadership and key stakeholders.
• Location: Daily onsite presence at our San Jose office headquarters in alignment with our Flexible Work policy
• Reports to: Senior Professional, General Affairs Operation

Office & Workplace Operations

• Support daily HQ office operations to ensure a safe, clean, and fully functional work environment for all employees and visitors.
• Serve as a point of contact for employee workplace requests, resolving issues promptly and professionally.
• Help execute initiatives to enhance employee well-being and satisfaction, including amenity management and event support.
• Support the invoice payment process, purchase order creation, and expense tracking in partnership with Finance.
• Participate in periodic meetings with service providers to review operational updates and quality of service.
• Work collaboratively with procurement and legal departments on vendor onboarding, contract renewals, and service agreements.
• Proactively flag service issues and recommend process improvements to drive quality, cost efficiency, and timeliness.
• Ensure compliance with company workplace standards, policies, and safety requirements
• Understand the local team's business strategies and priorities to translate them to Workplace requirements that directly support the business, intending to deliver necessary space and services proactively

What You Bring

• Bachelor's degree from an accredited college or university in business, hospitality, facilities management, communications, or a related field.
• 2-5 years of relevant experience in workplace operations, facilities, fleet coordination, office management, or a related role; internship experience welcomed.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Attention to detail and a proactive mindset; you notice what needs to be done and take initiative to get it done.
• Excellent interpersonal and communication skills; comfortable working across teams and with external vendors.
• Ability to build relationships with both internal stakeholders and external service providers.
• Proficiency with Microsoft Office Suite; ability to learn internal systems quickly.
• You're inclusive, adapting your style to the situation and the diverse global norms of our people.
• An avid learner, you approach challenges with curiosity and resilience, seeking data to help build understanding.
• You're collaborative, building relationships, humbly offering support, and openly welcoming new approaches.
• Innovative and creative, you proactively explore new ideas and adapt quickly to change
• #LI-KS1

What We Offer

The pay range below is for all roles at this level across all US locations and functions. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. We als