Transportation Administrator Lead

PORTOBELLO AMERICA INC; Baxter (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

PORTOBELLO AMERICA INC is seeking a Full Time Logistics Coordinator in Baxter, TN. You will manage daily transportation coordination, ensure POD processing, and keep the transport systems up to date while supporting the logistics team.

Required skills include 2+ years in an office/coordinator role, proficiency with Outlook/Word/Excel, and strong communication with customers and drivers. The role demands attention to deadlines and composure under pressure.

Qualifications

• At least 2 years' office or coordinator experience.
• Strong working knowledge of Outlook, Word and Excel.
• Excellent relationship building and customer facing skills.
• Ability to listen to and follow instructions (digest instructions).
• Ability to work to deadlines.
• Ability to remain calm under pressure.
• Good numeracy and literacy.
• Clear communication with customers and drivers.

Responsibilities

• Oversee day-to-day coordinator activities of the transportation department.
• Manage the POD (proof of delivery) process according to procedures.
• Update transport management systems daily.
• Support the Logistics team and Transportation Coordinator.
• Identify training needs via performance/appraisals and policy guidance.
• Schedule inbound deliveries for warehouses.
• Collaborate with Import Brokers for bookings and delays communication.
• Maintain system housekeeping and data accuracy.
• Challenge carriers on charges; coordinate with AP for invoices.
• Ensure TMS compliance and data integrity; perform additional duties as needed.

Skills

Coordinator experience

Customer facing

Communication skills

Deadline driven

Calm under pressure

Tools

Outlook

Word

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Baxter, TN, US

3 days ago Requisition ID: 1134

Duties and Responsibilities

• Responsibility for the day-to-day coordinator activities of the transportation department, ensuring in house requirements are met and customer service levels are achieved.
• Responsibility for the POD (proof of delivery) process, ensuring all POD's are processed and managed in line with company procedures and sent to the relevant departments.
• Updating transport management systems daily.
• Supporting the Logistics team and Transportation Coordinator as necessary.
• Identifying training needs of individuals through performance and appraisal systems and using company policies and procedures and working with the Logistics Manager in managing these.
• Schedule all inbound deliveries for warehouses.
• Work with Import Brokers to create bookings, delivery points, and communicate delays throughout PBA.
• To maintain a high level of system housekeeping.
• To challenge carriers on additional charges, working with AP for invoice accuracy.
• Ensuring TMS are managed and monitored, making sure all information is present and correct and there is full compliance to any regulations.
• Additional duties as required.

Required Skills and Abilities

• At Least 2 years' office or coordinator experience.
• Good working knowledge of Outlook, Word and Excel.
• Excellent relationship building and customer facing skills
• Ability to listen to and follow instructions (digest instructions).
• Ability to work to deadlines.
• Ability to remain calm under pressure.
• Good numeracy and literacy.
• To listen carefully to instructions (to digest instructions carefully).
• To communicate regularly with customers and drivers in a clear, concise and professional manner.
• To keep your manager up to date with any work issues that may affect deadlines.
• To have good communication skills and ability to liaise verbally and confidently with management, employees and drivers.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.