Transportation Administrative Specialist

PDI (Perishable Distributors of Iowa, LTD.); Ankeny (IA); On-site; USD 38,000 - 52,000; Full time

Job summary

Perishable Distributors of Iowa is seeking a Transportation Generalist to provide administrative and scheduling support within the Transportation department. You will coordinate pick-up and delivery appointments, input scheduling data into Prospero, and maintain customer scheduling information.

This role also handles WMS/Prospero tracking, closes orders, and supports accounting with invoicing processes. The position requires a high school diploma or equivalent and preferably 1 year of clerical

Qualifications

• High school diploma or equivalent required.
• 1 year clerical or office experience preferred.

Responsibilities

• Reports to work on time and follows company policies.
• Schedules and coordinates pick-up and delivery appointments for backhaul and contract freight orders.
• Enters times, release numbers and scheduling information into Prospero.
• Maintains customer scheduling information in Prospero (hours, requirements, time preferences).
• Performs administrative tasks for WMS and Prospero tracking and closing orders.
• Issues Com Data when needed and sorts/distributes paperwork to the office areas.
• Back-up support for Transportation Administrative Assistant and Contract Freight Coordinators.
• Investigates past-due invoices and assists customers with load tracking and invoicing inquiries.
• Works with accounting to invoice customers.

Skills

Administrative skills

Data entry

Scheduling coordination

Customer service

Phone etiquette

Microsoft Excel

Communication skills

Education

High school diploma or equivalent

Tools

Prospero

WMS

Samsara

Metafile

Excel

Job description

Perishable Distributors of Iowa is seeking a Transportation Generalist to provide administrative and scheduling support within the Transportation department. You will coordinate pick-up and delivery appointments, input scheduling data into Prospero, and maintain customer scheduling information.

This role also handles WMS/Prospero tracking, closes orders, and supports accounting with invoicing processes. The position requires a high school diploma or equivalent and preferably 1 year of clerical