Transportation Administrative Assistant – Flexible Hours

City of Lincoln; Pebble Beach (SC); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Employee discounts

Golf privileges

Career growth

Complimentary meals

Job summary

Pebble Beach Company in Pebble Beach, CA, seeks an Administrative Assistant to provide essential support to the Transportation Manager, Supervisor, Group Coordinator and Transportation Dispatchers. You will handle calls, manage messages, greet staff and visitors, and prepare documents and spreadsheets.

The role requires 3+ years of administrative experience, proficiency in Microsoft Office, Excel and Word, and a valid California driver's license.

Qualifications

• 3+ year’s administrative experience.
• Proficient in Microsoft Office, Excel, Word and SMS.
• Working knowledge of Pebble Beach Resort and the Monterey Peninsula.
• Able to work flexible hours including weekends, holidays and overtime.
• Have and maintain a valid California Driver’s License with 2 (two) points or less.

Responsibilities

• Answer incoming calls, take and deliver accurate, detailed messages.
• Appropriately meet, greet and assist Pebble Beach Company staff, vendors, guests and visitors.
• Type miscellaneous memos, documents, correspondence and spreadsheets as directed.
• Correct spelling, grammar and format errors in written materials; suggest editorial changes.
• File, maintain and update general office files, various project files and other individual filing systems in a timely and confidential manner.
• Photocopy documents and projects as assigned.
• Send faxes and prepare mailing as assigned.
• Assist in miscellaneous projects (mailings, general distribution of materials, etc.).
• Must be a good communicator, both orally and in written form.
• Must be a self-starter, able to function with limited supervision.
• Clean and maintain work area.
• Monitor and adjust daily Kronos reports as assigned by Director of Transportation.
• Comply with all Pebble Beach Company safety and health policies and procedures.

Skills

Administrative experience

Communication

Self-motivation

Flexible to hours

Tools

Microsoft Office

Excel

Word

SMS

Job description

Pebble Beach Company in Pebble Beach, CA, seeks an Administrative Assistant to provide essential support to the Transportation Manager, Supervisor, Group Coordinator and Transportation Dispatchers. You will handle calls, manage messages, greet staff and visitors, and prepare documents and spreadsheets.

The role requires 3+ years of administrative experience, proficiency in Microsoft Office, Excel and Word, and a valid California driver's license.