Hospitality Coordinator - Concours d'Elegance (Full Time)

City of Lincoln; Carmel-by-the-Sea (CA); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

401(k) match

Employee dining

Golf privileges

Career growth

Job summary

Pebble Beach Company is seeking a Hospitality Coordinator to support the President of Concours d’Elegance in a fast-paced environment, ensuring adherence to standards while coordinating bookings and travel.

You will liaise with internal departments, prepare banquet orders, and manage communications with clients. The role requires excellent communication, attention to detail, and the ability to multitask. This is a full-time position with competitive benefits.

Qualifications

• Excellent communication skills (written, verbal, and electronic).
• Meticulous attention to detail and strong organizational abilities.
• Ability to meet deadlines and prioritize multiple tasks.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

Responsibilities

• Arrange, confirm, and manage payments for hospitality bookings for car week at PBC.
• Coordinate hospitality bookings at outside properties for car week.
• Liaise with car judges and organize related events.
• Create and negotiate banquet event orders for hospitality events.
• Provide primary support for the President of Concours d’Elegance.
• Communicate with internal departments and clients via email/phone.
• Schedule meetings, travel, and appointments; maintain schedules.

Skills

Communication skills

Attention to detail

Deadline-oriented

Multitasking

Education

College degree preferred or applicable experience

Tools

MS Word

MS Excel

PowerPoint

Job description

• Location 200 Clock Tower Place,Suite 205A,Carmel, CA, 93923,United States
• Job Category Corporate, Concours

The Hospitality Coordinator provides support to the President of Concours d’Elegance in a fast-paced environment while adhering to the Pebble Beach Company Standards and Values. The candidate must exhibit strong organizational skills, initiative and technical adeptness while adhering to our Standard Operating Procedures.

Company Background:

PebbleBeach Company, (“PBC” or “The Company”)headquarteredin Pebble Beach, California, owns andoperatesthe world-famous PebbleBeachResorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay, and Casa Palmero. The Company alsooperatesfive renowned golf courses: Pebble Beach Golf Links,homeof the 2027 U.S. Open,Spyglass Hill Golf Course,The Links at Spanish Bay, Del Monte Golf Course, andthe Tiger Woods designed short course,The Hay.

Its other famed properties include scenic 17-Mile Drive, The Spa at PebbleBeach,Forbes Five-Star certified since 2014,Pebble Beach Golf Academy & Practice Facility, and a diverse offering of culinary and retail experiences. PBC annually hosts premier events such as the Pebble Beach Concoursd’Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship.

• Arrange. confirm, and manage payments for hospitality bookings within PBC for car week event.
• Arrange. confirm, and manage for hospitality bookings at outside properties for car week event.
• Liaison and confer with car judges for event and organize judge-related events.
• Create and negotiate banquet event orders for hospitality events.
• Act as primary support for President of Concours d’Elegance.
• Act as liaison and communicate with PBC internal departments, with both verbal and written correspondence.
• Meet with President of Concours d’Elegance daily to review appointments, schedule, etc.
• High level of integrity and maintain confidentiality of sensitive materials.
• Work independently while communicating outstanding tasks and upcoming due dates.
• Schedule, coordinate and set up meetings, appointments and travel arrangements as directed.
• Answer incoming calls, relay messages, and assist caller with available information when possible.
• Develop and maintain relationships with clients through written and verbal correspondence.
• Draft and format documents with MS Word/Excel.
• Communicate directly with clients via email and phone.
• Ensure all resort standards are adhered to, especially PBC mission, values and standards.
• Other duties as assigned by manager.
• Comply with all Pebble Beach Company safety and health policies and procedures.

Required Skills:

• Excellent communication skills (written, verbal, and electronic).
• Meticulous attention to detail.
• Ability to meet deadlines and capable of prioritizing and completing multiple tasks.
• Proficient in Microsoft Office, Excel, Word and PowerPoint.

Desired Skills:

• Administrative experience, especially in hotel or resorts.
• College degree preferred or applicable experience.
• Bilingual is preferred.

Why work for Pebble Beach Company:

• Competitive Pay: $28.00/hour.
• Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family’s health needs free of cost.
• Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year.
• We encourage YOU to be our guest . You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons.
• Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club.
• Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career.
• Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.