Transportation Ops Coordinator, Fleet Services and Campus Bus

Indiana University; Bloomington (IN); On-site; USD 58,822 - 59,654; Full time

Benefits offered by this job

Comprehensive medical and dental insurance

Health savings account with contributions

Tuition subsidy for employees and family members

Generous paid time off plans

Employee assistance program (EAP)

Job summary

A leading educational institution is seeking a Transportation Ops Coordinator to oversee multi-craft fleet garage maintenance at its Bloomington campus. The role involves planning vehicle maintenance, managing parts inventory, and ensuring operational efficiency. Candidates should have a high school diploma and 4 years of relevant experience. Competitive benefits and a salary range of $58,822.40 - $59,654.40 are offered, along with opportunities for professional development.

Qualifications

• 4 years of related experience is preferred.
• Valid driver’s license and ability to be insured by IU required.
• CDL and ASE certifications are necessary.

Responsibilities

• Oversee transportation maintenance operations and manage fleet garage activities.
• Plan and schedule vehicle maintenance and ensure compliance with safety training.
• Communicate with customers to ensure concerns are addressed.
• Manage parts inventory and warranty claims.

Skills

Ability to work in a safe and efficient manner

Knowledge of functions of public transit service

Knowledge of automotive repair operations

Ability to maintain confidentiality

Knowledge of safety precautions and accident procedures

Proficiency in word processing and PC software

Ability to communicate effectively

Education

High school diploma or equivalent

Tools

RTA Fleet 360

Outlook

Excel

Access

Job description

Transportation Ops Coordinator, Fleet Services and Campus Bus

6 days ago Be among the first 25 applicants

Overview

FLEET SERVICES (BA-MOTR-IUBLA) works collaboratively with both the Fleet Services Garage and Campus Bus Garage 2 operational units within Indiana University Bloomington Campus Auxiliaries. Fleet Services is the full‑service, fleet management organization at Indiana University, providing rentals, leases, maintenance, fueling, and micro‑transit van services for IU Bloomington, and offering fleet program assistance for the IU regional campuses. The IU Campus Bus Service has been operating a 6‑route system for over 3 million rides a year with approximately 30 buses, 50 bus operators, and 4 mechanics.

Responsibilities

• Oversee processes and projects related to transportation maintenance operations and manage the activities of a multi‑craft fleet garage maintenance group.
• Plan and schedule vehicle maintenance, ensure compliance with safety training, manage parts inventory, and oversee inspections and repairs to maintain operational efficiency and reliability.
• Provide maintenance operations oversight and support for teams within the department, ensuring best practices are followed and performance standards are met.
• Serve as the primary contact for reporting and addressing maintenance or operational issues, promoting effective communication and timely resolution.
• Manage garage work process flow using RTA Fleet360, RTA Inspect, and RTA Paperless Shop.
• Recommend tools, software, and processes to optimize operations in fleet maintenance facilities.
• Serve as liaison between internal customers and technicians.
• Schedule service with customers and initiate work orders for mechanics, ensuring parts are billed appropriately.
• Communicate with internal and external customers to ensure repairs are completed and concerns are addressed.
• Manage parts inventory ordering, recording, and cycle counts; coordinate inventory through multiple vendors while ensuring compliance with university purchasing policies.
• Ensure internal processes comply with policy and procedure for multiple OEM suppliers warranty claims processes and submit warranty claims for reimbursement.
• Monitor reimbursement status and resolve issues as needed; make procedural recommendations to maximize warranty reimbursement.
• Optimize inventory availability for maintenance operations, reducing downtime and controlling costs.
• Assist in determining inventory stock levels and provide recommendations on the inventory levels annually or as needed.
• Conduct periodic inventories and annual year‑end inventory counts.
• Research spare parts and supply availability by part number, stock number, manufacturer, substitute item, higher assembly, fabrication, or other available resources to provide economic and timely support.
• Package and ship assemblies for return, repair, or re‑build; perform property disposal functions as necessary.
• Pick up and/or deliver parts as required.

General Responsibilities

• Coordinate and manage transportation maintenance operations, including vehicle maintenance planning, safety training, parts‑inventory management, inspections, and repairs. Coordinate fulfillment of work orders for corrective action, routine preventive maintenance, and warranty repair.
• Prepare warranty claim reimbursement and ensure OEM policy and procedure are followed with an emphasis on optimizing warranty reimbursement.
• Maintain appropriate stock levels through cost‑effective inventory control; maintain manual and automated processes to accurately maintain vehicle maintenance and inventory database systems; prepare, distribute, and maintain material documents.
• Monitor and maintain part inventory and diagnostic/repary tool levels and conditions through regular inspections and completion of required documentation; order supplies/equipment when necessary.
• Conform to all university, local, state, and federal laws, rules, and regulations applicable to fleet and public transportation operations.
• Monitor the safety and mechanical operation of the public transit vehicles during assigned shifts, taking actions to ensure safe and efficient operations or reporting any variances from established standards.
• Make procedural and process recommendations to supervisor for improved operational efficiency.

Education

• High school diploma or equivalent (such as HSED or GED).

Work Experience

• 4 years related experience.

Licenses and Certificates

• Valid driver’s license and ability to be insured by Indiana University.
• Commercial Driver’s License (CDL).
• Automotive Service Excellence (ASE) Certifications.

Skills

• Ability to work in a safe and efficient manner.
• Knowledge of the functions of a public transit service.
• Knowledge of the functions of automotive repair operations.
• Ability to maintain confidentiality.
• Knowledge of safety precautions and accident procedures necessary in the operation of fleet and public transit vehicles.
• Knowledge of word processing and other PC‑based software packages, such as Outlook, Excel, and Access.
• Ability to establish working knowledge of various information technology such as RTA Fleet 360, RTA Inspect, Kuali TIME for employee timekeeping, and any other future information technology utilized by the department.
• Ability to keep legible records.
• Ability to understand and carry out written and verbal instructions.
• Ability to communicate effectively using a two‑way radio.
• Ability to maintain effective relationships with a diverse population.
• Ability to communicate with subordinates, members of the public, passengers, and other employees.
• Ability to establish and maintain effective working relationships.

Location

Bloomington, Indiana

Salary

Salary Range: $58,822.40 - $59,654.40

Benefits

• Comprehensive medical and dental insurance.
• Health savings account with generous IU contributions.
• Healthcare and dependent care flexible spending accounts.
• Basic group life insurance paid by IU.
• Voluntary supplemental life, long‑term disability, critical illness, and supplemental accidental death & dismemberment insurance.
• Base retirement plan with generous IU contributions, subject to vesting.
• Voluntary supplemental retirement plan options.
• Tuition subsidy for employees and family members taking IU courses.
• 10 paid holidays plus a paid winter break each year.
• Generous paid time off plans.
• Paid leave for new parents and IU‑sponsored volunteer events.
• Employee assistance program (EAP).

Job Details

• Career Level: Mastery
• FLSA: Nonexempt
• Job Function: Operations
• Job Family: Transportation
• Seniorities: Not Applicable
• Employment type: Full‑time
• Industries: Higher Education

Closing Information

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Contact

Request Support: Telephone: 812‑856‑1234

Equal Opportunity Statement

Indiana University is an equal‑opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non‑Discrimination here which includes contact information.