Transition Specialist

Next Generation Management & Accounting Services; Town of Florida (NY); On-site; USD 26,174 - 33,062; Part time

Benefits offered by this job

Medical, Dental, and Vision insurance

40 hours of sick PTO after 90 days

40 hours of vacation PTO after one year

7 paid federal holidays

Job summary

Next Generation Management & Accounting Services is looking for a Transition Assistant to manage property onboarding and offboarding processes. The ideal candidate will exhibit exceptional organizational skills and a detail-oriented approach to service delivery within our transition department.

This position involves liaising with internal teams and external vendors, ensuring compliance with processes, and supporting efficient transitions for homeowners and condominium associations.

Benefits include health insurance, PTO, and a supportive team environment.

Qualifications

• Education: High School Diploma required; Bachelor’s preferred.
• Experience: Previous property management experience required.
• Skills: Multitasking, organization, communication, project management, problem-solving.

Responsibilities

• Manage the full transition process for properties.
• Serve as the primary liaison between internal teams, property owners, and vendors.
• Develop and manage transition timelines and deliverables.
• Coordinate utilities and vendor contracts.
• Collect and organize property documentation.
• Ensure accurate data entry within property management systems.
• Facilitate communication across departments.
• Reconcile accounts during transitions.
• Identify and resolve issues that arise.
• Conduct post-transition reviews.

Skills

Strong multitasking skills

Exceptional organization and attention to detail

Excellent communication and interpersonal abilities

Strong project management skills

Problem-solving skills

Proficiency in property management software

Proficiency in Microsoft Office Suite

Education

High School Diploma

Bachelor's degree in Property Management or Business Administration

Tools

Property management software

Microsoft Office Suite

Adobe

Cloud-based file systems

Job description

Transition Assistant

Next Generation Management & Accounting Services is a growing community association management company committed to teamwork, accountability, customer service, and operational excellence. We support homeowners and condominium associations through responsive service, strong communication, and efficient processes.

We are seeking a detail‑oriented and organized Transition Assistant to support the onboarding of new communities. This role works closely with the Transition Department and internal teams to coordinate onboarding activities, track deadlines, follow up on outstanding items, and help ensure a smooth transition process.

The ideal candidate is proactive, organized, and able to manage multiple priorities while maintaining a high level of customer service and professionalism.

To learn more about our company, visit Next Generation Management & Accounting Services.

Position Overview

The Transition Specialist plays a key role in ensuring the seamless onboarding and offboarding of properties within our portfolio. This position is responsible for coordinating all operational, administrative, and financial aspects of transitions while maintaining continuity of service for clients, residents, and internal teams.

Compensation & Schedule

• Hourly Rate: $19.00 – $24.00 per hour
• Schedule: Monday – Friday, 9:00 AM – 6:00 PM (1-hour lunch)
• Location: Sunrise, FL

Benefits

• Medical, Dental, and Vision insurance (after 60 days)
• 40 hours of sick PTO after the 90-day probation period
• 40 hours of vacation PTO after one year
• 7 paid federal holidays

Responsibilities

• Manage the full transition process for properties, including both onboarding and offboarding
• Serve as the primary liaison between internal teams, property owners, vendors, and residents
• Develop and manage transition timelines, checklists, and deliverables to ensure deadlines are met
• Coordinate the transfer, setup, or closure of utilities, vendor contracts, service agreements, and access credentials
• Collect, review, organize, and archive all property documentation, including financials, contracts, and governing documents
• Ensure accurate data entry and updates within property management systems
• Facilitate communication across departments (accounting, maintenance, compliance, and administration) to ensure alignment
• Reconcile accounts and support accurate financial reporting during transitions
• Identify and resolve issues or risks that may arise, escalating when necessary
• Conduct post-transition reviews and recommend process improvements
• Ensure compliance with company policies and applicable legal and regulatory requirements

Qualifications

• Education: High School Diploma required; Bachelor’s degree in Property Management, Business Administration, or related field preferred
• Experience: Previous property management experience required
• Skills:
  • Strong multitasking skills with exceptional organization and attention to detail
  • Excellent communication and interpersonal abilities
  • Strong project management and problem‑solving skills
  • Proficiency in property management software and Microsoft Office Suite (Word, Excel, Outlook), Adobe, and cloud‑based file systems