Property Management Transition Administrator

Green-Alpha-Property-Management; Raleigh (NC); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short term disability

401(k) with employer match

Paid time off

Job summary

Green Alpha Property Management seeks a Property Management Transition Administrator to coordinate new properties into our portfolio and to ensure a smooth start to operations. This role supports site teams during the transition from signed agreement through the initial weeks of management.

You will manage transition plans, gather leases and financial information, and coordinate utility transfers, contracts, and access. Strong organization and communication are essential for success in this role.

Qualifications

• 2+ years in multifamily property management, transitions, or acquisitions.
• Experience coordinating work across site teams, vendors, utilities and corporate departments.
• Clear written and verbal communication with ownership and follow-through.

Responsibilities

• Maintain a transition plan and checklist for each acquisition or new assignment.
• Coordinate utility transfers, vendor/service contracts, insurance documents, keys, access, and other items to keep the property operating.
• Obtain and organize leases, resident records, deposits, receivables, compliance files, contracts, and financial information from prior owner/manager.
• Coordinate property setup with operations, accounting, compliance, IT, and Entrata support; track data, banking, forms, permissions, and testing.
• Confirm site teams have equipment, system access, contacts, training, and clear instructions before transition date.
• Track outstanding items through the first weeks of management.

Skills

Organizational skills

Written and verbal communication

Cross-functional coordination

Tools

Microsoft Excel

Microsoft Outlook

Shared task management tools

Property management systems

Job description

Green Alpha Property Management is growing and we seeking a Property Management Transition Administrator to coordinate the details of bringing new properties into our portfolio. This person will manage transition tasks from the signed agreement through the first weeks of operations, helping site teams start with the information, services, and support they need.

What You’ll Do:

• Maintain a transition plan and checklist for each acquisition or new third-party management assignment.
• Coordinate utility transfers, vendor and service contracts, insurance documents, keys, access, and other items needed to keep the property operating.
• Obtain and organize leases, resident records, deposits, receivables, compliance files, contracts, and financial information from the prior owner or manager.
• Coordinate property setup with operations, accounting, compliance, IT, and Entrata support. Track required data, banking, forms, permissions, and testing.
• Confirm site teams have equipment, system access, contacts, training, and clear instructions before the transition date.
• Track outstanding items through the first weeks of management.

What We’re Looking For:

• Two or more years of experience in multifamily property management, property transitions or acquisitions
• Experience coordinating work across site teams, vendors, utility providers, and corporate departments.
• Strong organizational skills and the ability to manage multiple deadlines without losing track of details.
• Clear written and verbal communication, including the ability to identify a problem, name its owner, and follow it through to resolution.
• Proficiency with Microsoft Excel, Outlook, and shared task or document management tools.
• Familiarity with property management systems and the information needed to set up a new property.
• Experience with LIHTC or HUD properties is preferred.
• Entrata experience is a plus
• Medical, dental, vision and life insurance
• Short term disability
• 401(k) with employer match
• Paid time off
  

Green Alpha Property Management is an Equal Opportunity Employer.