Transition Specialist

NEXT GENERATION MANAGEMENT SERVICES LLC; Town of Florida (NY); On-site; USD 26,174 - 33,062; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance (after 60 days)

40 hours of sick PTO after the 90‑day probation period

40 hours of vacation PTO after one year

7 paid federal holidays

Job summary

NEXT GENERATION MANAGEMENT SERVICES LLC is looking for a detail-oriented Transition Assistant to support the onboarding of new communities. This role is essential in coordinating activities, tracking deadlines, and ensuring a smooth transition.

The ideal candidate will have previous property management experience and possess strong multitasking, communication, and organizational skills. The role offers an hourly rate of $19.00 to $24.00, Monday through Friday.

Qualifications

• High School Diploma required; Bachelor’s degree in a related field preferred.
• Previous property management experience is required.
• Strong multitasking skills with exceptional organization.

Responsibilities

• Manage the full transition process for properties, both onboarding and offboarding.
• Develop and manage transition timelines and deliverables.
• Ensure compliance with company policies and applicable requirements.

Skills

Strong multitasking skills

Exceptional organization

Attention to detail

Excellent communication

Project management skills

Problem-solving skills

Proficiency in Microsoft Office Suite

Knowledge of property management software

Education

High School Diploma required

Bachelor’s degree in Property Management, Business Administration, or related field preferred

Tools

Property management software

Microsoft Office Suite (Word, Excel, Outlook)

Adobe

Cloud-based file systems

Job description

Position Overview

We are seeking a detail-oriented and organized Transition Assistant to support the onboarding of new communities. This role works closely with the Transition Department and internal teams to coordinate onboarding activities, track deadlines, follow up on outstanding items, and help ensure a smooth transition process.

The Transition Specialist plays a key role in ensuring the seamless onboarding and offboarding of properties within our portfolio. This position is responsible for coordinating all operational, administrative, and financial aspects of transitions while maintaining continuity of service for clients, residents, and internal teams.

Compensation & Schedule

Hourly Rate: $19.00 – $24.00 per hour

Schedule: Monday – Friday, 9:00 AM – 6:00 PM (1-hour lunch)

Location: Sunrise, FL

Benefits

• Medical, Dental, and Vision insurance (after 60 days)
• 40 hours of sick PTO after the 90‑day probation period
• 40 hours of vacation PTO after one year
• 7 paid federal holidays

Responsibilities

• Manage the full transition process for properties, including both onboarding and offboarding
• Serve as the primary liaison between internal teams, property owners, vendors, and residents
• Develop and manage transition timelines, checklists, and deliverables to ensure deadlines are met
• Coordinate the transfer, setup, or closure of utilities, vendor contracts, service agreements, and access credentials
• Collect, review, organize, and archive all property documentation, including financials, contracts, and governing documents
• Ensure accurate data entry and updates within property management systems
• Facilitate communication across departments (accounting, maintenance, compliance, and administration) to ensure alignment
• Reconcile accounts and support accurate financial reporting during transitions
• Identify and resolve issues or risks that may arise, escalating when necessary
• Conduct post‑transition reviews and recommend process improvements
• Ensure compliance with company policies and applicable legal and regulatory requirements

Qualifications

• Education: High School Diploma required; Bachelor’s degree in Property Management, Business Administration, or related field preferred
• Experience: Previous property management experience required
• Skills:
  • Strong multitasking skills with exceptional organization and attention to detail
  • Excellent communication and interpersonal abilities
  • Strong project management and problem‑solving skills
  • Proficiency in property management software and Microsoft Office Suite (Word, Excel, Outlook), Adobe, and cloud-based file systems