Transit Administrative Coordinator II

City-of-Green-Bay-; Green Bay (WI); On-site; USD 37,000 - 39,000; Full time

Job summary

The City of Green Bay Metro is seeking an Administrative Clerk II to support the Transit Director and management team, coordinate meeting agendas, assist with audits and prepare a wide range of documents. This role emphasizes organization, accuracy, and customer service across phone, website, and walk-in inquiries.

Typical schedule is Monday–Friday, with variant shifts; no residency requirement. A high school diploma and an Associate’s degree plus 3+ years of related experience and a valid

Qualifications

• High school diploma or equivalent.
• Associate’s Degree in Administrative Professional or a closely related field.
• 3 or more years of related experience.
• Valid driver’s license and a good driving record.
• A combination of equivalent experience and/or education may be considered.

Responsibilities

• Provides administrative support to the Transit Director and other management staff. Types and formats memos, policies, and other written documents.
• Maintains, organizes, and updates Transit filing system. Processes and maintains a variety of forms, records, accounts, and reports.
• Prepares and distributes agendas for the Transit Commission and other meetings, as needed. Ensures quorums, schedules meetings, and reserves rooms.
• Prepares minutes for the Transit Commission meetings and other meetings, as required.
• Processes Transit Commission related reports and correspondence.
• Transcribes, prepares, and organizes a wide variety of material requiring independent judgment and knowledge of Transit procedures and policies.
• Assists with preparation for triennial reviews and other state and federal reviews and audits.
• Performs customer service duties including website, phone, and walk-in inquiries.
• Runs errands to the bank, City Hall, Post Office, and other locations as directed. Opens and distributes mail.
• Assists with community events on behalf of Transit as needed.
• Plans and coordinates special events.
• Performs other duties as assigned.

Job description

The City of Green Bay Metro is seeking an Administrative Clerk II to support the Transit Director and management team, coordinate meeting agendas, assist with audits and prepare a wide range of documents. This role emphasizes organization, accuracy, and customer service across phone, website, and walk-in inquiries.

Typical schedule is Monday–Friday, with variant shifts; no residency requirement. A high school diploma and an Associate’s degree plus 3+ years of related experience and a valid