Administrative Clerk II

City of Green Bay; Green Bay (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Green Bay is seeking an Administrative Assistant to support the Transit Director and management team. You will format memos and policies, maintain the filing system, and handle a variety of forms and reports.

You will also prepare meeting agendas, schedule and reserve rooms, and assist with community events as needed. Strong writing and organizational skills are essential.

Qualifications

• Knowledge of business letter writing and forms.
• Strong command of English spelling, punctuation, and grammar.
• Experience with office procedures and routines.
• Ability to work independently with discretionary judgment.

Responsibilities

• Provide administrative support to the Transit Director and management staff.
• Type and format memos, policies, and written documents.
• Maintain and update Transit filing system and related records.
• Process forms, records, accounts, and reports.
• Prepare and distribute agendas for Transit Commission meetings.

Skills

Business letter writing

Office procedures

Word processing

Discretion with confidential info

Communication

Tools

Microsoft Office

Job description

JOB REQUIREMENTS: Examples of Duties:

• Provides administrative support to the Transit Director and other management staff.
• Types and formats memos, policies, and other written documents.
• Maintains, organizes, and updates Transit filing system.
• Processes and maintains a variety of forms, records, accounts, and reports.
• Prepares and distributes agendas for the Transit Commission and other meetings, as needed.
• Ensures quorums, schedules meetings, and reserves rooms.
• Prepares minutes for The Transit Commission Meetings And Other Meetings, As Required.
• Processes Transit Commission related reports and correspondence.
• Transcribes, prepares, and organizes a wide variety of material requiring independent judgment and knowledge of Transit procedures and policies.
• Assists with preparation for triennial reviews and other state and federal reviews and audits.
• Performs customer service duties including website, phone, and walk-in inquiries.
• Runs errands to the bank, City Hall, Post Office, and other locations as directed.
• Opens and distributes mail.
• Assists with community events on behalf of Transit as needed.
• Plans and coordinates special events.
• Performs other duties as assigned.

OTHER EXPERIENCE AND QUALIFICATIONS:

• Minimum Qualifications Required: 3 or more years of related experience.
• Valid driver's license and a good driving record.
• A combination of equivalent Experience And/or Education May Be Considered. Knowledge, Skills & Abilities:
• Comprehensive knowledge of business letter writing and forms.
• Comprehensive knowledge of business, English, spelling, punctuation, and grammar.
• Considerable knowledge of office procedures and routines.
• Working knowledge of office machinery.
• Considerable skill in operating word processing software and computer systems.
• Considerable skill in organizing and maintaining a variety of office records and files.
• Considerable skill in determining formats for reports and various documents and correspondence.
• Comprehensive skill in providing a full range of administrative office services, including use of discretionary judgment in dispensing information.
• Considerable skill in working independently without specific instructions.
• Ability to handle confidential information with discretion.
• Ability to follow oral and written instructions.
• Ability to communicate effective­ly, both orally and in writing.
• Ability to proficiently utilize a computer and the required software.
• Ability to establish and maintain effective working relationships with staff and the public.
• Ability to work the required hours of the position.

PHYSICAL REQUIREMENTS: Ability to perform the following activities:

• Lifting up to 10-20 pounds.
• Carrying up to 10-20 pounds.
• Frequent standing and sitting.
• Ability to focus for long periods of time on projects.
• Ability to reach, stoop, and lift.