Transfer Specialist - Admissions

UT Tyler; Town of Texas (WI); On-site; USD 52,000 - 70,000; Full time

Job summary

The University of Texas Permian Basin seeks a Transfer Specialist who will guide prospective transfer students through the admissions process, manage a recruitment territory, and work with internal and external partners to meet enrollment goals.

The role requires a bachelor’s degree, at least three years in college admissions or related field, strong presentation and communication skills, and willingness to travel locally; familiarity with PeopleSoft or Slate is preferred.

Qualifications

• Bachelor's degree required.
• Three years of work experience in college admissions, advising, student recruitment, or related field.
• Excellent presentation, communication, organizational, and relationship-building skills.
• Able to travel locally for this position.

Responsibilities

• Serve as primary contact for prospective transfer students within an assigned recruitment territory.
• Recruit, admit, and evaluate transfer applicants based on admissions requirements.
• Develop recruitment strategies, plans and regional/local travel.
• Correspond with prospective students through CRM systems (text, email, phone).
• Process admissions applications and make recommendations for admission.
• Organize and attend Admissions events and campus programs.
• Analyze admissions data and create reports to assess results.
• Maintain effective relationships with colleagues, students, and staff.

Skills

Presentation skills

Communication

Organizational skills

Relationship-building

Public speaking

Travel locally

Education

Bachelor's degree

Master's degree

Tools

PeopleSoft

Slate

CRM

Job description

The University of Texas Permian Basin welcomes applications for the position of Transfer Specialist

Essential Functions

The Transfer Specialist reports to the Executive Director of Admissions and Recruitment and serves as the primary point of contact for prospective transfer students within an assigned recruitment territory. This position is responsible for identifying, recruiting, and admitting academically qualified traditional and non-traditional students in alignment with the University’s admissions philosophy and enrollment goals. The Transfer Specialist plays a critical role in guiding students through the transfer process, building strong relationships with internal and external partners, and supporting institutional enrollment strategies through data-informed recruitment efforts and exceptional student service.

1. Maintains student confidentiality in accordance with FERPA regulations.
2. Manages, recruits, and enrolls prospective students in a designated market; manages a recruitment territory.
3. Develops recruitment strategies, plans and arranges all phases of regional and local travel.
4. Responsible for corresponding with prospective students through CRM systems to include: text messaging, email and phone.
5. Processes admission applications, evaluates transfer records, and makes recommendations and/or decisions on for admission based on University admissions requirements.
6. Organizes and attends Admissions events; supports and attends University special events and programs, both on and off campus, to identify, attract, and ultimately recruit students for the University.
7. Manages queries and creates reports for the purpose of measuring, analyzing, and assessing admissions data and results.
8. Able to establish and maintain effective working relationships with associates, colleagues, students, and members of the University staff.
9. Must be highly organized, able to manage multiple projects with skill and great attention to detail and possess extraordinary customer service.
10. Able to provide effective, dynamic presentations and speak in front of both small and large groups of people. Demonstrates good public speaking skills.
11. Confers regularly with immediate supervisor, other departments/University personnel, and/or various firms/organizations/individuals external to the University to exchange information and resolve problems.
12. Self-motivated to stay current with emerging office technologies, recommend and implement improvements.
13. Possess a valid unencumbered driver’s license and able to travel extensively for the University.
14. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

Required Qualifications

1. Bachelor’s degree
2. Three (3) years of work experience in college admissions, advising, student recruitment, or related field.
3. Must possess excellent presentation, communication, organizational, and relationship-building skills.
4. Able to travel locally for this position.

Preferred Qualifications

1. Master’s degree
2. Familiar with PeopleSoft and Slate or CRM.
3. Previous experience with community college.
4. Fluent in Spanish.

Additional Information

1. Cover Letter
2. Résumé
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation

University Benefits

1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country – full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin – which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.

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