Transcript Evaluator

UT Tyler; Town of Texas (WI); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Tuition reimbursement

Wellness breaks

Job summary

The University of Texas Permian Basin is seeking a Transcript Evaluator to support admissions processing by reviewing academic records, applying transfer-equivalency rules, and verifying documents. The role includes data entry, maintaining confidential records, and guiding students and campus partners through the evaluation process.

The position also handles degree-audit support, explains results to students and staff, and ensures adherence to FERPA and university policies while coordinating

Qualifications

• High school diploma or GED.
• Two years of experience in administrative support or related fields.
• Experience processing detailed information in a high-volume environment.
• Experience using office software or student information systems.

Responsibilities

• Review transcripts and apply course-equivalency tables and core-curriculum rules.
• Verify documents for authenticity and accuracy; merge records as needed.
• Route nonstandard or policy-sensitive coursework to appropriate reviewer.
• Prepare and correct transfer-credit data in designated systems.

Skills

Data entry

Administrative support

Attention to detail

Customer service

Education

Associate/Bachelor degree

Tools

PeopleSoft

Job description

The University of Texas Permian Basin's Department of Admissions welcomes applications for the position of Transcript Evaluator

Salary Range

Essential Functions

The Transcript Evaluator supports accurate and timely admissions processing by reviewing incoming academic records, applying approved transfer-equivalency and core-curriculum rules, verifying documents and test scores, maintaining high-volume confidential records, and providing clear information to students and campus partners.

The position performs routine transcript and degree-audit support within established University procedures, corrects data-quality issues in PeopleSoft or designated systems, and refers nonstandard coursework, policy exceptions, and final academic determinations to authorized personnel.

Transcript and Document Evaluation

1. 1. Review incoming transcripts and apply approved course-equivalency tables, core-curriculum rules, and documented admissions procedures to routine coursework.
2. 2. Verify incoming documents for authenticity and consistency with uploaded records; match, merge, and correct test-score and transcript records as authorized.
3. 3. Identify nonstandard, incomplete, conflicting, international, military, or policy-sensitive coursework and route it to the appropriate authorized reviewer.
4. 4. Prepare, enter, proof, and correct course and transfer-credit data and document the basis for changes in the designated system.

Academic Records and Degree-Audit Support

1. 5. Maintain accurate academic records and conduct routine degree-audit support using published degree and graduation requirements.
2. 6. Explain documented transcript results, outstanding materials, and published degree or graduation requirements to students, families, faculty, and staff and make appropriate referrals.
3. 7. Preserve the boundary between records information and academic advising by referring course-selection, substitution, exception, and graduation-certification decisions to authorized offices.

Systems, Quality Control, and Service

1. 8. Process correspondence, reports, forms, and records in PeopleSoft and other designated systems and maintain complete supporting documentation.
2. 9. Manage assigned queues and workload to meet established turnaround, accuracy, and service expectations and promptly correct identified errors.
3. 10. Protect student confidentiality and handle academic records in accordance with FERPA, University policy, and records-management requirements.
4. 11. Identify recurring record, process, and data-quality issues and provide documented observations to the supervisor for correction or process improvement.

Required Qualifications

1. 1. High school diploma or GED.
2. 2. Two (2) years of experience in administrative support, records processing, data entry, customer service, or a related field.
3. 3. Experience processing detailed information in a high-volume environment and reviewing work for accuracy.
4. 4. Experience using office software, a records system, student information system, or comparable database

Preferred Qualifications

1. 1. Associate or bachelor’s degree from an accredited college or university.
2. 2. Experience in higher education admissions, registrar, academic records, degree audit, or transcript evaluation.
3. 3. Experience using PeopleSoft or a comparable student information system.
4. 4. Bilingual proficiency in English and Spanish.
5. 5. Strong attention to detail, organization, written communication, and student-service skills.

Additional Information

Required Application Materials

1. 1. Cover Letter
2. 2. Résumé
3. 3. List of References
4. 4. Transcripts (Preferred)
5. 5. Letters of Recommendation (Preferred)

Conditions of Employment

1. 1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. 2. Employment is subject to an introductory period to monitor employee performance.
3. 3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. 4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.
5. 5. Employment is contingent upon a successful background check.
6. 6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 – 5:30 pm; Friday, 8:00 am – 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

1. 1. Able to lift various materials up to 25 pounds on an occasional basis.
2. 2. Able to bend, crouch, and reach continuously.
3. 3. Physically able remain seated, frequently to continuously.
4. 4. Able to remain standing up to 15% of the time.
5. 5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. 6. Standard working conditions may differ depending on department and occupation

University Benefits

1. 1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. 2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. 3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. 4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. 5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country – full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin – which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.

Visit our social media sites below for more information.

LinkedIn Facebook Instagram Twitter YouTube

Thank you for your consideration in today’s job market. We look forward to connecting with you more in the future.