Transfer Evaluation Specialist

Oklahoma City Community College; Oklahoma City (OK); On-site; USD 17,000 - 19,000; Full time

Job summary

Oklahoma City Community College in Oklahoma City is seeking a Transfer Evaluation Specialist to research, evaluate, and post transfer credits, and to award advanced standing for prior learning experiences.

The role supports degree completion by ensuring accurate transfer credit in the student records, using AI-enhanced tools, and collaborating with admissions, records, and graduation services. Monday–Friday 8-5; some evenings may be required.

Qualifications

• High School Diploma or GED.
• Minimum 2 years’ work experience.
• Knowledge of automated systems.
• Ability to communicate clearly with diverse populations.
• Strong keyboarding accuracy.

Responsibilities

• Use AI-enhanced software to upload transcripts to the student record and index to the imaging system.
• Review accuracy of information transferred to student records and make adjustments as needed.
• Ensure standard course equivalencies are updated and recorded in the automated degree audit system.
• Review and evaluate transfer coursework for compliance with policies and procedures.
• Assist with updating internal transfer data base and support enrollment by liaising with departments.

Skills

Automated systems

Critical thinking

Decision making

Effective communication

Education

Diploma or GED

Associate’s degree

Tools

Imaging system

College Source/TES

Job description

Position Information

Position Information (Default Section)

Posting Number

Posting Number Staff_0403535

Classification Title

Classification Title Staff

Working Title

Working Title Transfer Evaluation Specialist

Datatel Position ID REGI5TRSEVSP1A

Annual Hours

Annual Hours 2080

Placement Range

Placement Range $12.40 - $13.95

Position Type

Position Type Regular

Job Category

Job Category Non-Exempt

General Description

This position is responsible for researching, evaluating, and posting transfer credit, and for awarding advanced standing credit for other prior learning experiences.

Reports To

What position(s) reports to this position?

N/A

High School Diploma/ GED
Minimum (2) years’ work experience.

Required Knowledge, Skills & Abilities

Knowledge:
Automated systems.
Skills:
Applying critical thinking processes.
Making decisions.
Communicating effectively with a diverse student and employee populations.
Accurately using a keyboard.
Abilities:
Conduct research.

Communicate complicated processes in a clear and concise way, both orally and in writing.
Complete tasks with attention to accuracy and detail.

Effectively communicate.

Physical Demands/Working Conditions

Physical/Mental Demands and Working Conditions:The work is sedentary work which requires the person in this position to occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:

This position requires the person to frequently communicate with and listen to students, faculty, staff and others to perform the essential functions of the position; must be able to exchange accurate information in various situations.

This position frequently requires the person to operate a computer and other office equipment to perform the essential functions of the position.

This position requires the person to frequently operate equipment that involves repetitive motions of hands and wrists.

This position requires the person to occasionally position self to access materials that may be above head or at ground level.

This position requires the person to frequently position self and use upper and lower body to exert force up to 10 pounds to grasp, lift, or move materials or equipment.

This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.

Work is performed in a relatively safe and secure indoor, office setting.

Work is performed during normal office hours; however, some evenings and weekends may be required during peak periods of enrollment.

Preferred Qualifications

Associate’s degree

Minimum (2) years’ experience in an institution of higher education in the area of credit transfer evaluation.

Required Training

Quarterly compliance training as assigned by institution

Work Hours

Monday through Friday; 8:00am-5:00pm or 9:00am-6:00pm. Some weekend and evening hours may be required during peak periods of enrollment.

Department

Department Admissions, Records and Graduation

Job Open Date

Job Open Date 08/31/2026

Job Close Date

Open Until Filled No

Job Duties

Job Duties (Position Specific)

Use AI enhanced software to upload transcripts to the students record and index to the imaging system in a timely and efficient manner; review accuracy of information to be transferred over to the student record making adjustments as necessary.

Ensure standard course equivalencies are updated; record and maintain equivalencies within the automated degree audit system and updates to the College Source/ TES system.

Review and evaluate transfer coursework for credit evaluation to ensure compliance with the College Policies and Procedures as well as the State Regents Policies and Procedures.

Ensure transfer coursework is entered in a timely and efficient manner.

Support a system in determining recommended credit awards for extra-institutional learning experiences including business and industry training, etc.

Assist with updating internal transfer data base as per State Regents updates to the transfer matrix.

Support enrollment process by serving as liaison to registration, faculty, records, financial aid, and student success advisors to resolve transfer credit related issues.

Assist with and support all efforts coordinated within the office of Admissions, Records, and Graduation Services to promote degree completion and graduation.

Assist with the annual commencement ceremony.

Advise the Transfer Evaluation Coordinator on significant matters and support the other members of the office in the achievement of goals and operational purposes.

Develop relationships with other departments for effective and efficient operations.

Job Duties (Safety / Policy & Procedures)

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.

Contribute to a safe educational & working environment.

Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.

Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.

Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Job Duties (Duties Assignment Statement)

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Have you earned a high school diploma or GED equivalent?
  • Yes
  • No
• * Do you have a minimum (2) years' work experience?
  • Yes
  • No
• * Briefly describe your minimum (2) years' work experience.

  (Open Ended Question)

• * Have you attached all required documents?
  • Yes
  • No