Credit Evaluation Services Generalist

Stony Brook University; Stony Brook (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

UUP location pay

Job summary

Stony Brook University is seeking a Credit Evaluation Services Generalist within the Division of Undergraduate Education. The role involves data entry of transcripts and transfer credits, managing the inbox, and handling special projects related to articulation of courses and updating credit spreadsheets.

What you’ll need includes a bachelor’s degree and at least two years of administrative experience, with strong computer skills in Office or Google Apps and familiarity with data systems such as

Qualifications

• Bachelor’s degree and 2 years of full-time administrative experience in an office setting.
• Excellent computer skills including database management, data entry, and Microsoft Office or Google Applications.

Responsibilities

• Data entry of transcripts and credits for transfer students and freshmen.
• Manage the Credit Evaluation Services email inbox and respond to inquiries.
• Support special projects such as articulation of courses and updating credit evaluation spreadsheets.
• Review and update student records and ensure orientation, registration and degree audit processes are supported.
• Participate in divisional programs, events, and committees as needed.
• Contribute to ongoing process improvements and data accuracy.

Skills

Data entry

Office software

Google Applications

Database management

Education

Bachelor’s degree

Tools

PeopleSoft

Slate

Edvisorly/EddyAI

Job description

Job Description - Credit Evaluation Services Generalist (2602799)

Credit Evaluation Services Generalist

We are the Division of Undergraduate Education

We are student-centered departments dedicated to fostering and enhancing the ever-evolving undergraduate academic experience.

We implement and support innovative teaching, advising, and student interventions that strategically promote student success, retention and graduation.

We strive to create meaningful relationships with students and value collaboration with colleagues across academic and administrative areas to ensure students experience an inclusive and engaging environment.

We are constantly evolving. We are a division of creative, forward thinking and solutions-focused staff, who are committed to professional growth, training, research initiatives and collaboration within our area and with campus partners.

Required Qualifications (as evidenced by an attached resume):

• Bachelor’s degree (foreign equivalent or higher). Two (2) years of full-time administrative experience in an office setting (Related graduate student work experience may be considered). Excellent computer skills; such as database management, data entry and Microsoft Office (Word, Excel, PowerPoint, etc) or Google Applications.

Preferred Qualifications:

• Experience in student services at the college or university level (graduate student work experience may be considered). Knowledge of transfer student process. Experience with PeopleSoft Student Administrative Services. Experience determining transfer credit equivalents. Experience interacting with diverse populations.

Brief Description of Duties:

The Credit Evaluation Services Generalist serves as an important team member within the Credit Evaluation Services area with direct responsibility for data entry of transcripts, managing the email inbox, and special projects as assigned. Collaborates with academic departments, faculty, and upholds the highest level of academic integrity and data accuracy. The Credit Evaluation Services Generalist provides transfer related services to students, staff, and faculty. Incumbent must possess outstanding written, verbal, and interpersonal communication skills. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving. Strong organizational and time management skills with exceptional attention to detail.

Data Entry:

Perform data entry of transcripts and test credits for all incoming and continuing transfer students as well as freshmen. Utilize Edvisorly/EddyAI, Slate and PeopleSoft software for data entry, retrieval of data, evaluation of credits and transcript review.

Assist with Management of Email Inbox:

Assist with managing the Credit evaluation Services email inbox. This entails responding to students, faculty and staff emails and troubleshooting transfer-related issues that students and staff encounter. Research and resolve credit evaluation issues. Ensure accuracy and conformity with University requirements to maintain institutional academic integrity.

Special Projects:

Special Projects as assigned including articulation of courses, syllabi collection, maintaining and updating credit evaluation spreadsheets within Google Drive

Update Student Records

Review current undergraduate bulletins, course descriptions and syllabi from transfer schools, and update student records for all incoming and continuing transfer students as well as freshmen. Ensure that orientation, registration, prerequisite screening, academic advising and degree audit processes are supported.

Divisional Support

Participate in various Divisional and University programs and services including training/staff development, campus events, special events, admissions open houses, search committees, and University-wide committees.

Other duties or projects

as assigned as appropriate to rank and departmental mission.

Special Notes:

This is a full-time appointment. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.

For this position, we are unable to sponsor candidates for work visas.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

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