Transfer and Graduate Admissions Counselor

University of the Incarnate Word; San Antonio (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

University of the Incarnate Word seeks a Transfer and Graduate Admissions Counselor to engage in recruitment activities and assist prospective students with applications and records up to enrollment. The role reports to the Director of Admissions and requires travel for local recruitment efforts.

Ideal candidates will have a Bachelor's degree and at least one year in admissions or higher education recruitment, with preferred two years in recruitment.

Qualifications

• Bachelor's Degree from an accredited institution.
• Minimum of one (1) year of relevant professional experience in admissions or higher education recruitment.
• Two (2) years of previous recruitment experience in higher education or in marketing.

Responsibilities

• Engage in recruitment activities and provide direct support to prospective students with applications and records up to initial enrollment.
• Direct students to other university staff to aid with admissions processes.
• Travel up to 50% locally for admissions recruitment.

Skills

Customer service

Written communication

Time management

Problem solving

Cultural sensitivity

Travel willingness

Education

Bachelor's degree

Job description

Position Summary

The Transfer and Graduate Admissions Counselor is responsible for engaging in recruitment activities and providing direct support to prospective students with applications and application records up to initial university enrollment. As appropriate, position directs students to other university staff to aid with admissions processes. The Transfer and Graduate Admissions Counselor reports to the Director of Admissions.

UIW Mission

The Transfer and Graduate Admissions Counselor is responsible for engaging in recruitment activities and providing direct support to prospective students with applications and application records up to initial university enrollment. As appropriate, position directs students to other university staff to aid with admissions processes. The Transfer and Graduate Admissions Counselor reports to the Director of Admissions.

Note

Note that this position involves 50% of traveling, primarily locally for admissions recruitment.

Knowledge Skills And Abilities

• Ability to prioritize and plan work activities efficiently.
• Ability to identify and resolve problems in a timely manner, as well as adapt to shifting priorities.
• Ability to continuously build knowledge and skill set, as well as share knowledge/facilitate training with Counselors I and II.
• Strong customer service skills to meet customer needs as well as diffuse difficult/emotional customers while showing respect and sensitivity to cultural differences.
• Strong written communication skills to present information clearly and concisely with accuracy in spelling and grammar.
• Ability to consistently meet attendance policy and be at work, meetings and appointments on time.
• Ability to follow instructions, take ownership of responsibilities and keep commitments; ability to complete tasks on time or notify appropriate person in a timely manner when alternate plans are appropriate.
• Ability to take initiative in seeking increased responsibilities, taking independent actions and calculated risks, and asking for/offering help as appropriate, as well as engaging in self-development activities.
• Ability to travel extensively, primarily locally.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Bachelor's Degree from an accredited institution.

Required Work Experience

Minimum of one (1) year of relevant professional experience in admissions or higher education recruitment.

Preferred Qualifications

Two (2) years of previous recruitment experience in higher education or in marketing.

Required Certifications, Licenses Or Registrations

• Valid driver license with "Real ID" designation, as required for air travel, or ability to obtain by first day of employment.
• Must have a valid driver license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Work Hours

Mon-Fri 8am - 5pm; some evenings and weekends may be required to meet departmental needs, especially during peak periods.

Physical Demands

• Ability to regularly lift, push, and pull up to 20lbs of recruiting materials.
• Ability to move about and actively engage with others during event preparation, execution of event, and post event activities.
• Ability to travel extensively primarily by vehicle.

Job Type

Full Time

Reports To

Associate Director of Transfer and Graduate Admissions

Salary

$45,000 Annualized

Open Date

08/24/2026

Open Until Filled

Yes

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).