Assistant Director of Recruitment-Admissions
University Of The, Inc.arnate Word
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Job summary
University of the Incarnate Word is seeking an Assistant Director of Recruitment-Admissions to support the Director and Associate Director in expanding outreach and recruitment for UIW’s programs. The role includes 20% travel and oversight of FTIC admissions counseling, reporting, and process improvement.
The position requires a Bachelor’s Degree and 3 years in higher education, with at least 2 years in supervision. UIW offers extensive benefits and a strong commitment to staff development.
Qualifications
- Bachelor’s Degree.
- Three (3) years of progressively responsible professional experience working with students in higher education.
- Two (2) years of experience supervising or leading teams in projects.
- Proficiency with Banner, BDM/Imaging systems, and CRM management systems.
Responsibilities
- Develop, implement, and evaluate new student recruitment initiatives and activities.
- Establish relationships with external partners to promote the university.
- Coordinate strategic travel planning for recruitment and communicate progress to counselors.
- Oversee recruitment logistics and manage admissions department travel calendar.
- Provide leadership training and guidance to FTIC counselors.
Skills
Education
Tools
Job description
N/A.
Position Information
Position Title
Position Title Assistant Director of Recruitment-Admissions
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Assistant Director of Recruitment-Admissions assists the Director and Associate Director of Admissions with initiatives and objectives to increase outreach and recruitment of prospective FTIC (First Time in College) students. This position’s primary focus will be on recruitment and admissions for UIW’s Broadway Campus programs, which includes traveling 20% of the time. The Assistant Director of Recruitment-Admissions reports to the Associate Director of Freshman Admissions.
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
- Develop, implement, and evaluate new student recruitment and outreach initiatives and activities.
- Establish relationships with external partners to promote the university.
- Facilitate open communication between the admissions counselors and high school and community partners.
- Lead recruitment outreach efforts locally, regionally, and nationally to generate interest and increase applications to the university. This will require travel within the state.
- Serve as the point-person for admissions counselors needing assistance with territory recruitment and management.
- Coordinate the strategic travel planning for recruitment.
- Develop data reports and communicate progress to admissions counselors as territory managers.
- Facilitate cooperative and collaborative relationships within the department and University community.
- Provide leadership training and guidance to FTIC counselors.
- Develop and update recruitment processes for the admission counselors and department standard operating procedures.
- Oversee recruitment logistics and manage admissions department travel calendar.
- Ensure admissions counselors utilize available CRM and other recruiting tools/resources as territory managers.
- Provide oversight of and communicate the day-to-day operations of recruitment within the admissions department.
- Assist prospective students and families with the admissions and enrollment process.
- Oversee scheduling of recruitment activities and events with admissions counselors.
- Communicate with internal and external constituents involved in recruitment-related programming.
- Work closely with the Assistant Director of Campus Events to coordinate recruiting events and activities.
- Coordinate participation with other University stakeholders for recruitment and enrollment events.
- Develop recruitment strategies to meet enrollment goals established by university administration.
- Track/extract data to develop reports to support a data-driven culture within the department.
- Design, coordinate and evaluate a comprehensive recruitment and yield plan.
- Monitor recruitment activities to determine recruitment program effectiveness.
- Identify duplicate efforts among University departments and work to combine efforts to increase efficiency.
- Develop recruitment plan through market analysis, recruitment practices, and professional networking activities.
- Manage a recruitment territory and travel to promote UIW , programs and recruiting events.
- Represent UIW at local, regional, and national fairs, conferences, receptions, virtual programming, and other off-site programs and events.
- Support the Office of Admission in all other aspects of the student recruitment cycle.
- Perform other duties as assigned.
- Proficient in working with admissions systems such as Banner, BDM /Imaging systems, and CRM management systems.
- Strong attention to detail and strong organization skills.
- Strong communication and interpersonal skills to effectively lead.
- Strong recruitment and customer service skills combined with a strong work ethic; goal-oriented and self-motivated approach toward achieving consistent results.
- Ability to effectively gather and collect data and build MS Excel reports.
- Ability to effectively multi-task and deliver work product under tight deadlines.
- Strong project management, time management, and planning skills.
- Proficient in Microsoft Office Outlook, Word, Excel and Teams or equivalent.
- Ability to effectively manage difficult or emotional customer situations and respond promptly to customer needs.
- Consistently reports to work on time, ensures work responsibilities are covered when absent, arrives to meetings and appointments on time.
- Follows instructions, responds to management direction; takes responsibility for own actions.
- Ability to consistently meet productivity standards.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
Bachelor’s Degree.
- Three (3) years of progressively responsible professional experience working with students in higher education.
- Two (2) years of experience supervising or leading teams in projects.
- Master’s Degree or current enrollment in Master’s or higher program.
- Valid driver license with "Real ID" designation, as required for air travel, or ability to obtain by first day of employment.
- Must have a valid driver license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW .
Monday through Friday, 8 am to 5pm. Some evenings and weekend required and extensive travel.
- Ability to regularly lift, push, and pull up to 20 lbs. of recruiting materials.
- Ability to move about and actively engage with others during event preparation, execution of event, and post event activities.
- Ability to travel extensively by vehicle or plane and move about airports with luggage and marketing materials.
Posting Number AS2263PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 07/01/2026
Reports to Associate Director of Freshman Admissions
Salary $52,100 Annualized
Open Date 06/05/2026
Open Until Filled Yes
N/A.
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
- Resume
- Cover Letter/Letter of Application
- Other Document
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- UIW Website
- HigherEdJobs.com
- Indeed
- WorkplaceDiversity.com
- HispanicDiversity.com
- BlackJobCenter.com
- WomensJobCenter.com
- VeteransConnect.com
- Personal Referral
- Employee Referral
- Other
- * What is the highest level of education you have achieved?
- Less than Bachelor's Degree
- Bachelor's Degree
- Master's Degree
- PHD or higher
- * How many years of progressively responsible professional experience do you have working with students in higher education?
- Les than 3 years
- 3 years
- 4 years
- 5 years
- 6 or more years
- * How many years of professional experience do you have supervising or leading teams in projects?
- None
- Less than 1
- 1 year
- 2 years
- 3 years
- 4 years
- 5 or more years
- * Describe your supervisory or team leading experience. Specify organization and time period where such experience was gained, as well as the number of employees you directly supervised/led and the employee type (students, staff, etc...)
- Open Ended Question
- * Do you currently have a valid driver's license AND are you at least 21 years of age, as required to drive for UIW?
- No
- Yes, I have a valid driver license and I am at least 21 years old
- * Rank your proficiency in understanding and speaking Spanish.
- None
- Minimal
- Limited
- Proficient
- Advanced
- Expert
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