Transactions and Operations Manager (On-site)

Trusted Capital Homes; Miami Gardens (FL); On-site; USD 99,000 - 121,000; Full time

Benefits offered by this job

Paid time off

Bonus opportunities

Ownership in operations

Job summary

Trusted Capital Homes is seeking a highly organized Transaction & Operations Manager to oversee residential real estate transactions from executed contract through closing. You will coordinate with title companies, lenders, buyers, sellers, and internal teams to keep deals on track and scalable.

The role requires managing multiple transactions, optimizing workflows, and driving operational improvements across renovation, resale, and refinance activities.

Qualifications

• Must have 2+ years in transaction coordination, escrow, or real estate operations.
• Experience managing residential real estate transactions from contract to close.
• Familiarity with wholesale, fix-and-flip, or refinance transactions is a plus.
• Strong written and verbal communication, highly organized.

Responsibilities

• Oversee residential real estate transactions from contract execution through closing.
• Coordinate with title companies, lenders, attorneys, and buyers/sellers.
• Monitor inspections, appraisals, contingencies, deadlines, and closing schedules.
• Review documents for accuracy and compliance; resolve issues impacting timelines.
• Maintain CRM records and transaction files; generate performance reports.

Skills

Organization

Multitasking

Communication

Project management

Tools

CRM platforms

Transaction management software

Job description

Transaction & Operations Manager – Residential Real Estate About the Role

We're looking for a highly organized Transaction & Operations Manager to oversee residential real estate transactions from executed contract through closing. This position supports a variety of investment strategies, including wholesale acquisitions, fix-and-flip projects, property acquisitions and dispositions, and refinance transactions.

The ideal candidate thrives in a fast-paced environment, can successfully manage multiple transactions at once, and excels at coordinating with title companies, lenders, contractors, buyers, sellers, and internal stakeholders. You'll be instrumental in keeping deals on track, ensuring projects remain organized, and helping build efficient operational systems as our company continues to grow.

Key Responsibilities Transaction Coordination

• Manage residential real estate transactions from contract execution through closing.
• Oversee wholesale acquisitions, dispositions, fix-and-flip projects, and refinance transactions.
• Coordinate with title companies, escrow officers, attorneys, lenders, buyers, sellers, and other transaction partners.
• Monitor inspections, appraisals, contingencies, deadlines, and closing schedules.
• Review transaction documents for accuracy and completeness while ensuring compliance throughout the process.
• Proactively identify and resolve issues that could impact closing timelines.

Client & Vendor Communication

• Act as the primary point of contact for clients throughout each transaction.
• Maintain consistent communication with buyers, sellers, lenders, and vendors.
• Provide timely updates while delivering a professional and positive client experience.
• Handle challenging situations with confidence and a solutions-focused approach.

Renovation & Project Operations

• Coordinate renovation activities from property acquisition through resale.
• Work closely with contractors, inspectors, vendors, and project managers.
• Track renovation schedules, project milestones, and budgets.
• Escalate potential delays and recommend solutions to keep projects moving.

Refinance Management

• Oversee refinance transactions from application through funding.
• Collaborate with lenders, title companies, and appraisers.
• Ensure all underwriting conditions and closing requirements are completed on time.

Operations & Process Improvement

• Maintain accurate CRM records and organized transaction files.
• Monitor deal pipeline activity and provide status updates to leadership.
• Generate reports that support operational performance and business decisions.
• Recommend and implement workflow improvements that increase efficiency and scalability.

  QualificationsRequired

  • 2+ years of experience in transaction coordination, escrow, title, real estate operations, or a related field.
  • Proven experience managing residential real estate transactions from contract through closing.
  • Working knowledge of wholesale real estate, investment acquisitions, fix-and-flip projects, or refinance transactions.
  • Exceptional organizational, multitasking, and project management abilities.
  • Strong written and verbal communication skills.
  • Experience using CRM platforms and transaction management software.
  • Ability to prioritize competing deadlines while maintaining accuracy.

  Preferred

  • Experience working with real estate investment companies.
  • Familiarity with distressed property transactions.
  • Knowledge of construction or renovation project coordination.
  • Ability to identify process improvements and streamline operational workflows.

  What Success Looks Like

  • Transactions consistently close on schedule with minimal delays.
  • Documentation remains accurate, organized, and compliant.
  • Strong relationships are maintained with clients, lenders, title companies, and vendors.
  • Renovation projects stay on track and within expected timelines.
  • Operational systems continue to improve as the company scales.

  Compensation & Benefits

  • Base salary up to $110,000, depending on experience
  • Performance-based bonus opportunities
  • Clear advancement path into Senior Operations or Director-level leadership
  • Join a rapidly growing real estate investment firm
  • High-visibility role with meaningful ownership and influence over operations

  Why Join Our Team?

  This is an opportunity to make a measurable impact within a growing real estate investment company. xzgxqkn You'll partner closely with leadership, oversee high-volume transactions, improve operational processes, and contribute directly to the success of our acquisitions and renovation projects. If you're passionate about real estate operations, enjoy solving complex challenges, and thrive in a collaborative environment, we'd love to connect with you.

  Job Type: Full-time

  Benefits:

  • Paid time off