Transactional Legal Assistant

Novatelegalsearch; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) plan

Health, Dental, and Vision

Aflac

Employer paid life and accidental-dead

Holiday Pay

Vacation, Sick Time, and 2 Floating HC

Full-Time at 37.5 hours per week

Company Events

Job summary

Novatelegalsearch seeks an experienced Transactional Legal Assistant to support attorneys on real estate matters, drafting and reviewing purchase agreements, leases, and closing documents.

The role requires 5+ years in transactional real estate, strong MS Office skills, familiarity with CAR/AIR/AIA forms, and the ability to manage multiple deadlines with discretion and confidentiality.

Qualifications

• 5+ years of experience as a legal assistant handling transactional and real estate matters.
• Familiarity with CAR, AIR, and AIA forms preferred.
• Proficient in Word, Outlook, and Excel; strong records management.
• Experience with filing requirements at state and federal entities.
• Excellent verbal and written communication; detail-oriented.

Responsibilities

• Draft, review, and revise real estate documents including purchase agreements and leases.
• Prepare closing documents and conduct title searches.
• Utilize proprietary software for residential and commercial leases and contracts.
• Research real estate and corporate records; file UCC financing statements.
• Input and edit attorney time entries; coordinate with Billing Department.
• Prioritize, coordinate, and manage legal work assignments.
• Provide support to other staff and assist attorneys.

Skills

Real estate documents

CAR/AIR/AIA forms

Microsoft Office

iManage

ProLaw

Records management

Communication skills

Time management

Tools

iManage

ProLaw

Microsoft Office

Job description

About the job Transactional Legal Assistant

The Legal Assistant supports attorneys in all aspects of transactional real estate matters.

Responsibilities include drafting and reviewing legal documents such as purchase agreements and

leases, conducting title searches, ensuring compliance with real estate regulatory requirements, and

ESSENTIAL FUNCTIONS

Draft, review, and revise legal documents, including purchase agreements, leases, contracts,

closing documents, and other real estate-related legal documents.

Utilize AIA, AIR, and CAR proprietary software for residential and commercial leases, purchase

and sale agreements, and construction contracts.

Research real estate and corporate records, including title searches, recordings, filings, liens,

past property owners, property tax information, articles and statements of information available

through title company database and/or government websites.

Prepare and file UCC financing statements.

Document markups and changes, including redlines, adding table of contents, adding or

removing comments, adding automatic paragraph numbering, inserting PDFs into Word files,

and editing PDF documents.

Prioritize, coordinate, and manage legal work assignments.

Assist attorneys and suggest process improvements.

Input and edit attorney time entries.

Work with the Billing Department to coordinate client bills.

Provide support to other secretaries and attorneys when the need arises for assistance or

coverage.

Perform other duties as assigned.

QUALIFICATIONS

5+ years of relevant experience as a legal assistant preparing transactional and real estate legal

documents.

Knowledge of propriety real estate forms such as CAR, AIR, and AIA preferred.

Proficient in Microsoft Office Word, Outlook, and Excel - records management software and

general office equipment.

Knowledge of iManage, ProLaw, or related software desired.

Proficient knowledge of various related filing requirements with state and federal entities.

Excellent communication skills verbal and written required.

Strong organizational skills and detail-oriented, able to organize, prioritize and complete

simultaneous assignments with minimal supervision.

Ability to establish effective working relationships throughout the Firm.

Ability to type with speed and accuracy.

Ability to communicate effectively and maintain confidentiality.

Must be able to pass a background check.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee regularly requires using hands or fingers, handling

or feeling, and reaching with hands and arms. The employee frequently must sit for prolonged periods

at a desk and work on a computer. The employee is occasionally required to stoop, kneel, crouch, talk,

or hear. The employee must be able to lift up to 15 pounds. This job requires close vision, distance

vision, and the ability to adjust focus.

WORKING CONDITIONS

This job is primarily in an indoor office environment with varying noise levels. There may be different

degrees of temperature. The employee may be interrupted from time to time.

WHAT WE OFFER OUR EMPLOYEES

• 401(k) plan
• Health, Dental, and Vision
• Aflac
• Employer paid life and accidental death & dismemberment benefit up to $25,000.
• Holiday Pay
• Vacation, Sick Time, and 2 Floating Holidays
• Full-Time at 37.5 hours per week (7.5 hours/day)
• Company Events Administrative Week, Halloween, Holiday Party, Monthly Birthday and Anniversaries Celebrations and much more