Transactional Legal Assistant

Friedman Williams; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Friedman Williams in New York, NY seeks an experienced transactional legal assistant to support attorneys in residential and commercial real estate matters, including sponsor sales, title review, and transfer-related work.

The ideal candidate will coordinate with clients, lenders, title companies, and opposing counsel, manage multiple closings, prepare disclosures and statements, and maintain organized transaction files.

Qualifications

• Minimum five years of real estate experience, including title review.
• Experience in a law firm, in-house legal department, title company, or similar real estate transactional environment.
• Experience supporting residential real estate transactions and commercial real estate matters.
• Strong familiarity with transactional workflow, closing documentation, and title-related issues.
• Excellent proofreading, organizational, follow-up, and communication skills.
• Ability to manage multiple matters simultaneously while maintaining accuracy and attention to detail.
• Proficiency with Microsoft Outlook, Word, and Excel.

Responsibilities

• Handle residential real estate transactions on behalf of sellers and buyers, including sponsor sales and transfer matters.
• Assist attorneys with commercial real estate transactions, including: Commercial loan closings, purchases and sales of office buildings, shopping centers, and other commercial real estate transactions.
• Review title reports and assist in resolving title-related issues.
• Assist other departments with the real estate aspects of transactions, including Trust and Estates matters, Corporate transactions, Property transfers.
• Draft, review, proofread, organize, and maintain transactional documentation.
• Prepare closing disclosures, closing statements, transfer documents, and related materials.
• Maintain transaction files and closing checklists and monitor deal progress.
• Coordinate with clients, lenders, title companies, managing agents, purchasers, sellers, and opposing counsel regarding transaction requirements.
• Attend and assist with closings and post-closing follow-up.
• Perform additional transactional and administrative support duties as assigned.

Skills

Real estate experience

Proofreading

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

iManage

Job description

Transactional Legal Assistant New York NY

Job ID: 21582

This position is ideal for a highly organized professional with substantial experience supporting attorneys in residential and commercial real estate transactions, including sponsor sales, title review, commercial closings, and transfer-related matters.

The successful candidate will work closely with attorneys, clients, title companies, lenders, managing agents, and other transaction parties in a fast-paced and dynamic real estate practice.

Essential Duties and Responsibilities

• Handle residential real estate transactions on behalf of sellers and buyers, including sponsor sales and transfer matters.
• Assist attorneys with commercial real estate transactions, including:
  • Commercial loan closings (borrower representation)
  • Purchases and sales of office buildings
  • Shopping centers
  • Other commercial real estate transactions
• Review title reports and assist in resolving title-related issues.
• Assist other departments with the real estate aspects of transactions, including:
  • Trust and Estates matters
  • Corporate transactions
  • Property transfers
• Draft, review, proofread, organize, and maintain transactional documentation.
• Prepare closing disclosures, closing statements, transfer documents, and related materials.
• Maintain transaction files and closing checklists and monitor deal progress.
• Coordinate with clients, lenders, title companies, managing agents, purchasers, sellers, and opposing counsel regarding transaction requirements.
• Attend and assist with closings and post-closing follow-up.
• Perform additional transactional and administrative support duties as assigned.

Required Qualifications

• Minimum five (5) years of real estate experience, including title review experience.
• Experience in a law firm, in-house legal department, title company, or similar real estate transactional environment.
• Experience supporting residential real estate transactions and commercial real estate matters.
• Strong familiarity with transactional workflow, closing documentation, and title-related issues.
• Excellent proofreading, organizational, follow-up, and communication skills.
• Ability to manage multiple matters simultaneously while maintaining accuracy and attention to detail.
• Proficiency with Microsoft Outlook, Word, and Excel.

Preferred Qualifications

• Experience with sponsor sales and cooperative/condominium transfers.
• Experience working with title companies, lenders, and managing agents.
• Experience with iManage or comparable document management systems.
• Notary Public commission is a plus.

Tagged as: Transactional Legal Assistant