Real Estate Legal Assistant

Clarity Recruiting; New York (NY); Hybrid; USD 90,000 - 115,000; Full time

Job summary

A leading law firm in New York City is seeking a Real Estate Transactional Legal Assistant to support attorneys with complex administrative tasks and document management. This full-time hybrid position requires excellent communication skills and a comprehensive knowledge of Microsoft Office, alongside at least three years of litigation experience. Responsibilities include preparing and proofreading legal documents and managing attorneys' calendars, with an expected salary range of $90K to $115K.

Qualifications

• Three years of litigation experience, preferably with MDL or class action litigation.
• Excellent communication skills and the ability to handle multiple priorities simultaneously.
• Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software.

Responsibilities

• Prepare, revise, redline, and proofread real estate documents.
• Assist with real estate due diligence for closings.
• Schedule appointments, meetings, and maintain attorneys’ calendars.

Skills

Excellent communication skills

Ability to handle multiple priorities

Comprehensive knowledge in Microsoft Office

Experience with InTapp Time

Experience with PDF software

Education

High School Diploma

Tools

Microsoft Office

InTapp Time

iManage

Job description

Real Estate Transactional Legal Assistant

Our client, a full‑service law firm in midtown NYC, is hiring a Real Estate Transactional Legal Assistant to support attorneys with complex administrative tasks and document management. The assistant will be an integral part of a dynamic team, managing calendars, travel, deadlines, and legal documentation related to real estate transactions.

Essential Functions

• Prepare, revise, redline, and proofread a variety of real estate documents including conveyances, collateral, deeds, resolutions, certificates, contracts, purchase agreements, leases, and amendments.
• Assist with real estate due diligence for closings, including surveys, deeds, titles, and environmental matters.
• Coordinate the processing of closing and post‑closing documents, create signature packets using Adobe Sign and DocuSign, and manage complex filing and closing logistics.
• Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
• Use workflow management systems to track assignments, maintain an organized workload, and support colleagues during peak periods or PTO.
• Schedule appointments, meetings, video conferences, and restaurant reservations, and maintain attorneys’ calendars.
• Enter and release attorneys’ billable time in accordance with firm guidelines; review pro‑forma billings from the Accounting Department.
• Perform initial conflict checks, open and close client matters, and prepare engagement letters.
• Monitor case deadlines and work with the Docket Department to ensure deadlines are entered and met.
• Coordinate travel arrangements and track travel expenses for timely reimbursement.

Qualifications

• High School Diploma.
• Three years of litigation experience, preferably with MDL or class action litigation.
• Excellent communication skills and the ability to handle multiple priorities simultaneously.
• Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software.
• Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, and iManage are pluses.

Job Details

Full time, hybrid, 3 days in office, midtown Manhattan office. May require overtime or weekend hours.

Salary Range

$90K to $115K.

Seniority Level

• Associate

Employment Type

• Full‑time

Job Function

• Legal and Administrative
• Legal Services and Law Practice