Legal Assistant - Transactional and Real Estate

PTR Global; Denver (CO); On-site; USD 65,000 - 95,000; Full time

Job summary

PTR Global is seeking an experienced Legal Assistant in Denver to support a transactional and real estate practice. You will manage calendars, priorize tasks, prepare closing documents, and interact with clients and third parties in a fast-paced environment.

The role emphasizes meticulous document drafting, due diligence coordination, and collaboration with attorneys and paralegals. Onsite start with a gradual in-office schedule and strong potential for professional growth.

Qualifications

• Minimum of three (3) years of recent experience supporting attorneys in a transactional, corporate, finance, or commercial real estate practice.
• Excellent organizational skills and attention to detail.
• Excellent proofreading, written communication, and verbal communication skills.
• Strong ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Strong interpersonal skills and ability to build effective working relationships.

Responsibilities

• Open new matters and manage matter files.
• Handle billing related tasks.
• Maintain and organize legal documents and files.
• Provide administrative and legal support to attorneys.
• Prepare, revise, format, proofread, and finalize correspondence and closing documents.
• Coordinate travel arrangements and meeting logistics when needed.

Job description

Legal Assistant (Transactional and Real Estate)

Salary Range: $65,000 to $95,000 (DOE)

Interview Process

• First Round: 30minute Microsoft Teams interview with Chelsea Harrison.
• Second Round: Interview with the attorney.
• Final Round: Interview with the paralegal.

Work Arrangement

• Initial period: Onsite five days a week for the first 90 to 120 days.
• Regular schedule: Three days per week in the office thereafter.

Position Overview

• Client is seeking an experienced Transactional and Real Estate Legal Assistant to join client’s growing practice.
• Client is looking for a proactive, detail-oriented professional who thrives in a fast-paced environment, anticipates the needs of the attorneys they support, and takes pride in providing exceptional client service.
• As a member of client’s Transactional and Real Estate Practice Group, candidates will support attorneys and paralegals in a variety of sophisticated matters, including commercial real estate transactions, acquisitions and dispositions, financing transactions, leasing matters, corporate governance, and general business transactions.
• At client, client provides the sophisticated work typically associated with larger law firms while maintaining the collaborative, supportive culture of a midsized firm.
• Client is committed to professional growth, teamwork, and delivering exceptional results for company’s clients.

Key Responsibilities

• Manage attorney and paralegal calendars, including scheduling client meetings, conference calls, closings, and other transactional matters.
• Prepare, revise, format, proofread, and finalize correspondence, agreements, closing documents, entity formation documents, and other transactional materials.
• Maintain a high level of competency in Microsoft Word, including document formatting, styles, tables of contents, redlines, and document comparison.
• Open new client matters and assist with conflict checks and client intake procedures.
• Organize and maintain electronic and physical client files.
• Coordinate due diligence efforts, including obtaining corporate records, certificates of good standing, UCC searches, title commitments, surveys, zoning reports, and other transactionrelated materials.
• Assist attorneys and paralegals with acquisitions, dispositions, financing transactions, leasing matters, and entity formation projects.
• Prepare and coordinate signature packages, DocuSign envelopes, closing binders, and postclosing documents.
• File and record documents with Secretaries of State, county recording offices, and other governmental agencies.
• Draft, review, and coordinate outgoing correspondence, overnight deliveries, courier packages, and client communications.
• Manage attorney email inboxes and assist with prioritization of communications and workflow management.
• Assist with monthly billing by reviewing prebills, processing edits, coordinating attorney approvals, and helping ensure timely completion of monthly billing deadlines.
• Prepare, edit, and format PowerPoint presentations and other clientfacing materials.
• Coordinate travel arrangements, meeting logistics, and conference registrations as needed.
• Communicate professionally with clients, lenders, title companies, governmental agencies, opposing counsel, and other third parties.
• Assist attorneys, paralegals, and colleagues with additional projects and responsibilities as needed.

Qualifications Required

• Minimum of three (3) years of recent experience supporting attorneys in a transactional, corporate, finance, or commercial real estate practice.
• Exceptional organizational skills and attention to detail.
• Excellent proofreading, written communication, and verbal communication skills.
• Strong ability to manage multiple priorities and deadlines in a fastpaced environment.
• Ability to exercise sound judgment, maintain confidentiality, and work independently.
• Proficiency in Microsoft Office Suite, particularly Microsoft Word, Outlook, Excel, and PowerPoint.
• Strong interpersonal skills and ability to build effective working relationships with attorneys, staff, clients, and third parties.

Requirements added by the job poster

• 3 plus years of Legal Services experience

Additional Note

Position Requirements

• 4 plus years of legal assistant experience preferred.
• Experience supporting attorneys in commercial real estate law.
• Salary range: $65,000 to $95,000, depending on experience.
• $65,000 range for candidates with 2 to 3 years of experience.
• Up to $95,000 for candidates with paralegal level experience.

Key Responsibilities

• Open new matters and manage matter files.
• Handle billing related tasks.
• Maintain and organize legal documents and files.
• Provide administrative and legal support to attorneys.