Transactional Legal Administrative Assistant

Beacon Hill Staffing Group, LLC; Richmond Heights (MO); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Benefits package

Hybrid work arrangement

Job summary

Beacon Hill Legal, representing a prestigious law firm client in St. Louis, seeks a Transactional Legal Administrative Assistant for a hybrid role in a fast-paced environment.

You will support attorneys, manage client matters, and coordinate complex schedules while preparing transactional documents and maintaining day-to-day operations. The ideal candidate has at least five years of legal administrative experience, strong MS Office skills, and a detail-oriented, client-service approach.

Qualifications

• Minimum of five years of legal administrative experience, ideally in a law firm or professional services environment.
• Proficiency with Microsoft Office including Word, Excel, Outlook, and PowerPoint.
• Strong organizational skills with exceptional attention to detail.

Responsibilities

• Prepare, edit, proofread, and format a variety of legal and business documents, including agreements, correspondence, spreadsheets, and presentations.
• Organize, maintain, and track documents within document management systems, client portals, and databases.
• Monitor matter status and critical deadlines, providing updates to attorneys.

Skills

Legal admin experience

Microsoft Office proficiency

Time management

Attention to detail

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Document management systems

PowerPoint

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Beacon Hill Legal is hiring a Transactional Legal Administrative Assistant for a prestigious law firm client in St. Louis. This hybrid opportunity offers a 37.5-hour work week and the chance to support a highly respected Business and Corporate practice group. This role is ideal for an experienced legal administrative professional who enjoys working in a collaborative, fast-paced environment and has a strong interest in transactional matters. The successful candidate will serve as a key member of the legal support team, helping attorneys manage client matters, coordinate complex schedules, prepare transactional documents, and ensure the smooth day-to-day operation of the practice. The position follows a hybrid schedule, requiring approximately four days per week in the St. Louis office, with flexibility to work additional hours when business needs arise.

Responsibilities

• Prepare, edit, proofread, and format a variety of legal and business documents, including agreements, correspondence, spreadsheets, and presentations.
• Organize, maintain, and track documents within document management systems, client portals, and databases.
• Monitor matter status and critical deadlines, proactively providing updates and support to attorneys.
• Manage attorney calendars, schedule meetings and conference calls, coordinate conference room reservations, distribute invitations, and send reminders.
• Review and edit pre-bills, assist with billing-related requests, and research outstanding invoices and payments.
• Communicate professionally with clients, opposing counsel, vendors, and internal stakeholders.
• Maintain both electronic and physical client files.
• Assist with attorney time entry and billing administration.
• Process expense reimbursements and vendor invoices.
• Coordinate domestic and international travel arrangements.
• Open and close client matters, conduct conflict checks, prepare new matter documentation, and assist with engagement letters.
• Maintain contact databases, prepare mailing lists, and coordinate client communications.
• Assist with client proposals, marketing materials, and PowerPoint presentations.
• Provide overflow assistance and backup support to attorneys and administrative team members.
• Support onboarding and training efforts for new staff members as needed.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• Minimum of five years of legal administrative experience, ideally within a law firm or professional services environment.
• Prior experience supporting transactional, corporate, business, or commercial practice areas strongly preferred.
• Demonstrated ability to anticipate needs, prioritize competing deadlines, and proactively resolve issues.
• Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to quickly learn and adapt to new software and technology platforms.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Proven ability to work both independently and collaboratively in a deadline-driven environment.
• Professional, dependable, resourceful, and client-service oriented.

Schedule & Compensation

• Hybrid work arrangement
• 37.5-hour work week
• Overtime available as business needs require
• Competitive compensation and benefits package

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)