Transactional Legal Administrative Assistant

Beacon Hill; Richmond Heights (MO); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Beacon Hill Legal is hiring a Transactional Legal Administrative Assistant for a prestigious St. Louis law firm client. This hybrid role offers a 37.5-hour work week and the opportunity to support a respected Business and Corporate practice.

The successful candidate will serve as a key member of the legal support team, handling document preparation, scheduling, billing support, travel coordination, and matter-related tasks in a fast-paced, collaborative environment.

Qualifications

• Minimum five years of legal administrative experience, ideally in a law firm or professional services.
• Experience supporting transactional, corporate, business, or commercial practice areas preferred.
• Ability to anticipate needs, prioritize deadlines, and proactively resolve issues.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, communication, and teamwork skills.

Responsibilities

• Prepare, edit, and format legal and business documents.
• Organize documents in DMS, client portals, and databases.
• Monitor matter status and deadlines; provide updates to attorneys.
• Manage attorney calendars and schedule meetings.
• Assist with time entry, billing, reimbursements, and invoices.
• Coordinate domestic and international travel.
• Open/close client matters; conduct conflict checks; engagements.
• Maintain contact databases and client communications.
• Assist with proposals, marketing materials, and PowerPoint presentations.
• Provide overflow support and onboarding for new staff.

Skills

Legal admin experience

Office software proficiency

Calendar management

Communication skills

Education

High school diploma required

Associate/Bachelor's degree preferred

Tools

MS Office Suite

Document management systems

Billing software

Job description

Beacon Hill Legal is hiring a Transactional Legal Administrative Assistant for a prestigious law firm client in St. Louis. This hybrid opportunity offers a 37.5-hour work week and the chance to support a highly respected Business and Corporate practice group.

This role is ideal for an experienced legal administrative professional who enjoys working in a collaborative, fast-paced environment and has a strong interest in transactional matters. The successful candidate will serve as a key member of the legal support team, helping attorneys manage client matters, coordinate complex schedules, prepare transactional documents, and ensure the smooth day-to-day operation of the practice.

The position follows a hybrid schedule, requiring approximately four days per week in the St. Louis office, with flexibility to work additional hours when business needs arise.

Responsibilities

• Prepare, edit, proofread, and format a variety of legal and business documents, including agreements, correspondence, spreadsheets, and presentations.
• Organize, maintain, and track documents within document management systems, client portals, and databases.
• Monitor matter status and critical deadlines, proactively providing updates and support to attorneys.
• Manage attorney calendars, schedule meetings and conference calls, coordinate conference room reservations, distribute invitations, and send reminders.
• Review and edit pre-bills, assist with billing-related requests, and research outstanding invoices and payments.
• Communicate professionally with clients, opposing counsel, vendors, and internal stakeholders.
• Maintain both electronic and physical client files.
• Assist with attorney time entry and billing administration.
• Process expense reimbursements and vendor invoices.
• Coordinate domestic and international travel arrangements.
• Open and close client matters, conduct conflict checks, prepare new matter documentation, and assist with engagement letters.
• Maintain contact databases, prepare mailing lists, and coordinate client communications.
• Assist with client proposals, marketing materials, and PowerPoint presentations.
• Provide overflow assistance and backup support to attorneys and administrative team members.
• Support onboarding and training efforts for new staff members as needed.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• Minimum of five years of legal administrative experience, ideally within a law firm or professional services environment.
• Prior experience supporting transactional, corporate, business, or commercial practice areas strongly preferred.
• Demonstrated ability to anticipate needs, prioritize competing deadlines, and proactively resolve issues.
• Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to quickly learn and adapt to new software and technology platforms.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Proven ability to work both independently and collaboratively in a deadline-driven environment.
• Professional, dependable, resourceful, and client-service oriented.

Schedule & Compensation

• Hybrid work arrangement
• 37.5-hour work week
• Overtime available as business needs require
• Competitive compensation and benefits package

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)