Transaction Coordinator

OPEN HOUSE TEXAS REALTY & INVESTMENTS LLC; Addison (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Open House Texas Realty & Investments LLC is seeking a detail-oriented Transaction Coordinator to manage the closing process for real estate transactions in our Addison, TX office. You will draft addenda, track deadlines, and coordinate with agents, title, lenders, and clients to ensure timely closings.

The role requires strong organizational and communication skills, the ability to multitask under pressure, and a commitment to compliance with Texas contracts.

Qualifications

• Active Texas Real Estate license highly preferred.
• Minimum of 2 years’ experience with TREC contracts.
• Detail-oriented with a focus on accuracy and compliance.
• Ability to prioritize and meet tight deadlines.

Responsibilities

• Manage the closing process for real estate transactions from start to finish.
• Draft addenda and review contract terms and contingency dates.
• Coordinate closing logistics with agents, title, lenders, and clients.
• Maintain organized digital files and ensure file compliance.
• Serve as primary contact for transaction questions and issues.
• Prepare files for Accounting and close MLS statuses to Closed.

Skills

Detail-oriented

Time management

Written & verbal communication

Organization

Multitasking

Customer service

Analytical thinking

Education

Texas Real Estate License

Job description

Overview:We are seeking a detail-driven Transaction Coordinator to join our Dallas team and help ensure smooth, successful closings! In this role, you’ll manage and streamline the closing process for all real estate transactions—creating and tracking timelines, ensuring compliance with Texas Real Estate contracts, and maintaining accurate digital files. You’ll work closely with agents, title companies, lenders, appraisers, and clients to keep deadlines, documents, and contingencies on track. Responsibilities include drafting addendums, resolving issues, coordinating closing logistics, and preparing the final file for Accounting. As the primary point of contact for all transaction-related questions, you’ll play a vital role in ensuring an efficient and timely closing process. This position is fully on-site at our Addison, TX office.We welcome both full-time and part-time candidates—whether you’re looking for a 40-hour workweek or a more flexible schedule, we’d love to hear from you!Summary of Responsibilities:Develop detailed timelines for each transaction and ensure all deadlines are met and contingencies are released by following up with relevant parties as needed.Keep well-organized and compliant digital records for all transactions, ensuring documentation is complete and up-to-date.Review Texas Real Estate contracts to summarize key terms, conditions, and critical contingency dates for each transaction.Serve as the primary point of contact for agents throughout the transaction. Keep all parties updated on important dates, missing documents, calendar reminders, and file compliance status.Cultivate and maintain relationships with third parties such as title companies, lenders, inspectors, appraisers, and agents to ensure a smooth and efficient closing process. Share relevant updates and information as needed.Prepare any necessary addenda throughout the transaction, maintain accurate records of them, and ensure they are properly shared with all relevant parties.Act as the first point of contact for any questions or issues that arise during the closing process, collaborating with agents, clients, attorneys, lenders, appraisers, and other real estate professionals.Communicate effectively with agents regarding any challenges or issues that need to be resolved or negotiated during the transaction.Manage the logistics of the closing, including coordinating the date, time, and location, and notifying all involved parties. Ensure the client is informed about utility account setups and cancellations.Compile the closing file for the Accounting Department, including documents that require signatures, initials, or dates, and confirming commission amounts.Closeout the file after the closing including changing the MLS status to ‘closed’ for our listings, double-checking the file, making an electronic copy of the HUD, etc. and dd closed file to the appropriate locationPerform any additional tasks as assigned by management.Essential Qualifications:Active Texas Real Estate license highly preferredMinimum of 2 years of experience working with TREC contracts, demonstrating a solid understanding of Texas real estate regulations and procedures.Detail-oriented with a strong commitment to producing high-quality, accurate results.Proven ability to prioritize tasks and manage time effectively, especially under pressure and tight deadlines.Excellent written and verbal communication skills, with the ability to convey information clearly, professionally, and persuasively.Exceptional organizational and multitasking abilities, consistently managing multiple tasks and projects with efficiency and attention to detail.High-level customer service skills, with a client-focused approach that fosters positive relationships and enhances customer satisfaction.Strong analytical skills, with the ability to assess situations, identify key issues, and make informed decisions.All candidates must be legally authorized to work in the United States. Employment is contingent upon the successful completion of a background check, drug screening, and motor vehicle record search. A final offer of employment from Open House Realty & Investments will only be extended after all required screenings have been completed and cleared.Open House Texas/Atlanta Realty & Investments is committed to providing equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.