Training & Development Coordinator

Mindlance; Thousand Oaks (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A national recruiting company is seeking an experienced administrative professional to coordinate global learning programs. The role entails scheduling training courses, handling inquiries, managing a Learning Management System, and reporting metrics. The ideal candidate should have a minimum of 2 years of experience in an administrative role, preferably within training or HR, and proficiency in Microsoft Office products is a must. This position offers a dynamic work environment where flexibility and organization are key.

Qualifications

• Minimum 2 years administrative experience, ideally in a training role.
• Preferably HR experience.
• Experience working with a Learning Management System (LMS).

Responsibilities

• Administration and coordination of global learning programs.
• Booking training rooms, hotels, and vendor scheduling.
• Management of Learning Management System including evaluations and roster completions.
• Metrics reporting using Cognos to track enrollment status.

Skills

Proficient with Microsoft Excel

Strong organization and time management

Able to take direction from multiple managers

Initiative and pro-active suggestion of new ideas

Education

HS Diploma or BS preferred

Tools

Learning Management System (LMS)

Job description

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Responsibilities

• Administration and Coordination of global learning programs
• Training Course Coordination: Booking training rooms, hotels, room layout; vendor and internal trainer scheduling; event scheduling based on an annual plan
• Communications: Handling enquiries from attendees to centralized mailbox; enrollment status updates to the program managers; event communications as required
• Administration: Management of Learning Management System (submissions of evaluations, roster completions)
• Metrics & Reporting: Reporting using Cognos (daily, weekly and monthly program enrollment status tracking); producing program metrics (class capacity v target, cancellation rates, level 1 and level 3 evaluation MTM); production of quarterly and annual presentation reports

Skills

• Proficient with Microsoft Excel, Word, PowerPoint and Outlook
• Strong organization and time management skills and able to manage multiple tasks simultaneously – getting work done in an effective and efficient way to meet deadlines
• Able to take direction from multiple managers
• Take initiative and pro-actively suggesting new ideas and approaches

Experience

• Minimum 2 years administrative experience, ideally in a training role
• Preferably HR experience
• Experience working with a Learning Management System (LMS)
• HS Diploma/ BS preferred

Top 3 Must Have Skill Sets

• Customer Focus – Listens and understands needs of internal customers across different geographies and is proactive in response
• Interpersonal Savvy – excellent interpersonal communication skills
• Planning – Ability to set priorities and to handle multiple tasks; Flexibility in ever-changing environment, flexibility is critical