Training Coordinator / Administrative Assistant

Apollo Mechanical Contractors; Los Alamos (NM); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

State Paid Sick Time

Job summary

Apollo Mechanical Contractors in Los Alamos, New Mexico is seeking a Training Coordinator / Administrative Assistant to ensure training compliance, maintain documentation, coordinate onboarding requirements, and support project and field leadership. Responsibilities include scheduling training, tracking certifications, managing databases, and providing administrative help to site leaders.

A high school diploma and 2+ years of related experience are required, with MS Office proficiency and badge

Qualifications

• High school diploma or GED required.
• Minimum 2 years of administration, training coordination, or related experience.
• Proficiency with Microsoft Word, Excel, Outlook, and Teams.
• Construction/government/contractor environment experience preferred.
• Experience with training management systems and document control software preferred.
• Ability to be badged for a Government Site.

Responsibilities

• Coordinate employee training, certifications, and qualification requirements.
• Schedule and track mandatory training programs, orientations, refresher courses, and compliance-related training.
• Maintain training databases, records, and reporting systems.
• Monitor certification expirations and notify employees and supervisors of upcoming renewals.
• Assist with onboarding for new employees.
• Provide administrative support to project managers, supervisors, and site leadership.
• Maintain and organize electronic and physical training documentation.

Skills

Microsoft Word

Excel

Outlook

Teams

Organizational skills

Communication skills

Multitasking

Education

High school diploma or GED

Tools

Training management system

Document control software

Job description

Location: Los Alamos, New Mexico

$52,000 - $75,000 per year

Apollo Mechanical Contractors is seeking a highly organized and motivated Training Coordinator / Administrative Assistant to support our growing operations in Los Alamos, New Mexico. This position plays a key role in ensuring employee training compliance, maintaining accurate documentation, coordinating workforce onboarding requirements, and providing administrative support to project and field leadership.

Key Responsibilities

• Coordinate employee training, certifications, and qualification requirements.


• Schedule and track mandatory training programs, orientations, refresher courses, and compliance-related training.


• Maintain training databases, records, and reporting systems.


• Monitor certification expirations and notify employees and supervisors of upcoming renewals.


• Assist with onboarding for new employees.


• Provide administrative support to project managers, supervisors, and site leadership.


• Maintain and organize electronic and physical training documentation.

Qualifications

• High school diploma or GED required.


• Minimum 2 years of administration, training coordination, document control, or related experience.


• Proficiency with Microsoft Word, Excel, Outlook, and Teams.


• Excellent organizational, communication, and multitasking skills.


• Construction, industrial, government, or contractor environment experience preferred.


• Experience with training management systems and document control software preferred.


• Ability to be badged for a Government Site.

Benefits

• Medical, Dental, and Vision Insurance


• 401(k) with Company Match


• Paid Time Off (PTO)


• Paid Holidays


• State Paid Sick Time

All employees are subject to a pre-employment drug screen.

Affirmative Action/EEO statement

As an Affineative Action, Equal Opportunity Employer, Apollo Mechanical Contractors “Apollo” ensures that no applicant for employment or employee of Apollo is denied equal opportunity because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability (mental or physical), genetic information, veteran status, or any other characteristic any characteristic of his or her relatives, friends, or associates.