Training Coordinator

Spectraforce Technologies; New Albany (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

Spectraforce Technologies is seeking a Training Coordinator to support site manufacturing operations in New Albany, OH. The role focuses on coordinating new-hire onboarding, facilitating orientation activities, and maintaining training materials.

Expect centralized admin support and cross-functional collaboration to prepare new employees for successful start dates. The position is fully onsite with occasional flexibility to work from home (1–2 days/week after 6 months), typically 8 AM to 5 PM,

Qualifications

• High school diploma or GED required with 4+ years in admin/coordination or related fields.
• Experience coordinating multiple activities and stakeholders in a fast-paced environment.
• Strong organization, communication, and attention to detail with confidentiality.
• Proficiency with MS Office: Outlook, Word, Excel, PowerPoint.

Responsibilities

• Coordinate and facilitate New Hire Orientation including scheduling and cross-functional coordination.
• Manage end-to-end onboarding logistics: site access, technology provisioning, workspace setup, training coordination.
• Lead onboarding activities for new hires and visitors ensuring a consistent site experience.
• Maintain onboarding/training materials with owners to keep them current and accessible.

Skills

Onboarding coordination

Cross-functional coordination

Professional communication

Education

High school diploma or GED

Associate degree

Bachelor's degree

Tools

Microsoft Office

Job description

Training Coordinator

Location: New Albany, OH, 43054

Duration: 2 years

Fully Onsite - occasional flexibility to WFH (1-2 days per week after 6 months) - standard working hours 8 AM - 5 PM

Ideal candidate

B.S. 2+ YOE would be ideal

What You Will Do

In this role, you will support site manufacturing operations by coordinating new-hire and visitor onboarding, facilitating orientation activities, maintaining training and communication materials, and providing administrative and project coordination support to site leadership. You will partner across functions to ensure new employees are prepared, connected, and equipped to begin work successfully.

Responsibilities include

• Coordinate and facilitate New Hire Orientation (NHO), including agenda development, scheduling, communications, and cross-functional coordination with Human Resources, Talent Acquisition, Digital Innovation & Technology, Security, and other site functions.
• Manage end-to-end onboarding logistics, including site access, technology provisioning, workspace setup, required training coordination, and pre-start communications.
• Lead onboarding activities for new hires and visiting staff by providing process guidance, coordinating access and training needs, and ensuring a consistent, positive site experience.
• Maintain, update, and coordinate review of onboarding and training materials with content owners; ensure materials are current, controlled, and available when needed.
• Provide administrative support to site leadership, including calendar coordination, meeting logistics, communications, presentation preparation, and other administrative needs. Serve as backup to site administrative assistants as needed.
• Organize and participate in stakeholder and project meetings; document key decisions, track action items, and follow up with owners to support timely completion.
• Prepare, distribute, and maintain site communications, presentations, reports, and project updates for relevant audiences.
• Support department management with project coordination, execution of special initiatives, and implementation of process improvements.
• Develop and implement tools, trackers, and processes that support informed decision-making, improve operational efficiency, and strengthen onboarding and administrative workflows.

Top 3 Must Have Skills

• Onboarding and cross-functional coordination: Ability to manage many moving parts-orientation schedules, access, IT setup, training, workspace readiness-and coordinate across HR, Talent Acquisition, Security, IT, and site functions.
• Organizational and project-management skills: Strong prioritization, action tracking, meeting coordination, and follow-through. The person should be comfortable managing deadlines, dependencies, and multiple new hires or initiatives at once.
• Professional communication and customer service: Clear, polished written and verbal communication is essential. They will be a primary point of contact for new hires, visitors, leadership, and cross-functional partners, so they need to be responsive, discreet, and approachable.

Basic Qualifications

• High school diploma or GED and 4 years of administrative, coordination, operations support, human resources, training, or related experience; OR
• Associate degree and 2 years of administrative, coordination, operations support, human resources, training, or related experience; OR
• Bachelor's degree and 1 year of administrative, coordination, operations support, human resources, training, or related experience.
• Demonstrated ability to coordinate multiple activities, priorities, and stakeholders in a fast-paced environment.
• Strong organizational, communication, and follow-up skills, with attention to detail and confidentiality.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to work effectively with cross-functional teams and provide professional support to employees, leaders, and visitors.

Possible Extension

• Yes

Red Flags

• Limited attention to detail or poor follow-through
• Discomfort working across functions or handling ambiguity
• Weak professionalism or confidentiality judgment

Interview Process

• Manager + associate joint interview