Human Resources Coordinator

Southern States LLC; Hampton (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Southern States LLC in Georgia is seeking a Human Resources Coordinator to provide administrative and operational support in a unionized manufacturing setting. You will manage employee records, assist with onboarding, payroll, benefits, and HR compliance while upholding company policies and bargaining agreements.

This onsite role requires flexibility to support second-shift manufacturing, collaborate with HR, operations, safety, and staffing partners, and maintain accurate HR processes to drive

Qualifications

• Bachelor’s degree in HR or related field.
• Minimum of 3 years HR experience.
• Experience onboarding, payroll, and employee relations.
• Knowledge of federal and state employment laws.

Responsibilities

• Provide day-to-day administrative support to the HR Manager and department.
• Maintain employee records and HR documentation with confidentiality and compliance.
• Process employee status changes (promotions, transfers, wage changes, terminations).
• Serve as primary HR contact for policies, payroll, benefits, attendance, and workplace concerns.
• Prepare employment-related correspondence and maintain personnel files per policy and legal requirements.
• Coordinate employment verification requests and other documentation needs.
• Support administration of FMLA, STD/LTD, unemployment claims, workers' compensation, and HR audits.
• Administer workforce processes under the collective bargaining agreement (shift bids, transfers, seniority-based movement, overtime).
• Coordinate and track job classification changes and union-related data.
• Assist with union dues deductions and reporting requirements.
• Review timekeeping records for payroll accuracy; resolve discrepancies.
• Generate and distribute workforce, attendance, staffing, and manufacturing reports; prepare metrics for weekly meetings.
• Coordinate onboarding activities with Recruiter and managers; organize orientation and training.
• Collaborate with Operations, Safety, Payroll, IT, and department leaders to ensure onboarding requirements are met.
• Coordinate onboarding logistics (badges, PPE, access).
• Support employee relations by gathering information and assisting investigations.
• Maintain confidentiality and communicate policies effectively.
• Provide liaison with staffing agencies for production staffing needs.
• Assist with recruiting activities and ATS maintenance.
• Coordinate offboarding for temporary staff.

Skills

HRIS

Payroll

Interpersonal communication

Organizational skills

Education

Bachelor's degree in HR, Business Admin, or related field

Tools

HRIS (HR Information System)

Applicant Tracking System (ATS)

Payroll software

Job description

Position Summary

he Human Resources Coordinator provides administrative and operational support to the Human Resources function within a unionized manufacturing environment. This role supports employee lifecycle processes, workforce administration, onboarding, HR compliance, employee relations activities, HRIS administration, and employee engagement initiatives. The HR Coordinator serves as a key resource for employees and supervisors, ensuring accurate execution of HR processes while maintaining compliance with company policies, collective bargaining agreements, and applicable employment regulations.

The candidate must also be flexible in adjusting their work schedule as needed to provide support to second-shift manufacturing employees and operations.

Essential Duties and Responsibilities

• Provide day-to-day administrative support to the Human Resources Manager and HR department.
• Maintain employee records and HR documentation, ensuring accuracy, confidentiality, and compliance.
• Process employee status changes, including promotions, transfers, wage changes, job classifications, and terminations.
• Serve as a primary HR contact for employee questions regarding policies, payroll, benefits, attendance, and workplace concerns.
• Prepare employment-related correspondence and maintain personnel files in accordance with company policies and legal requirements.
• Coordinate employment verification requests and other employee documentation needs.
• Supports administration of FMLA, STD/LTD, unemployment claims, worker’s compensation, and HR audits.
• Administer workforce processes governed by the collective bargaining agreement, including shift bids, department transfers, seniority-based movement, and overtime tracking.
• Coordinate and track job classification changes and union-related employee data.
• Assist with the administration of union dues deductions and related reporting requirements.
• Review and audit timekeeping records for accuracy prior to payroll processing.
• Assist in resolving payroll discrepancies, attendance issues, and system-related concerns.
• Generate and distribute workforce, attendance, staffing, and manufacturing reports as required.
• Prepare reports and metrics for weekly operational and HR Manufacturing meetings.

Reporting to the Sr. HR Manager, t he Human Resources Coordinator provides administrative and operational support to the Human Resources function within a unionized manufacturing environment. This role supports employee lifecycle processes, workforce administration, onboarding, HR compliance, employee relations activities, HRIS administration, and employee engagement initiatives. The HR Coordinator serves as a key resource for employees and supervisors, ensuring accurate execution of HR processes while maintaining compliance with company policies, collective bargaining agreements, and applicable employment regulations.

This is a fully onsite position requiring attendance at the facility (5) days per week.

The candidate must also be flexible in adjusting their work schedule as needed to provide support to second-shift manufacturing employees and operations.

Essential Duties and Responsibilities

HR Operations & Workforce Administration

• Provide day-to-day administrative support to the Human Resources Manager and HR department.
• Maintain employee records and HR documentation, ensuring accuracy, confidentiality, and compliance.
• Process employee status changes, including promotions, transfers, wage changes, job classifications, and terminations.
• Serve as a primary HR contact for employee questions regarding policies, payroll, benefits, attendance, and workplace concerns.
• Prepare employment-related correspondence and maintain personnel files in accordance with company policies and legal requirements.
• Coordinate employment verification requests and other employee documentation needs.
• Process departmental invoices.
• Supports administration of FMLA, STD/LTD, unemployment claims, worker’s compensation, and HR audits.
• Administer workforce processes governed by the collective bargaining agreement, including shift bids, department transfers, seniority-based movement, and overtime tracking.
• Coordinate and track job classification changes and union-related employee data.
• Assist with the administration of union dues deductions and related reporting requirements.
• Review and audit timekeeping records for accuracy prior to payroll processing.
• Assist in resolving payroll discrepancies, attendance issues, and system-related concerns.
• Generate and distribute workforce, attendance, staffing, and manufacturing reports as required.
• Prepare reports and metrics for weekly operational and HR Manufacturing meetings.

Onboarding and New Employee Experience

• Partner with the Recruiter and hiring managers to support a seamless pre-employment and onboarding experience for new hires.
• Coordinate all new hire administrative activities, including employment documentation, orientation scheduling, facility access, and onboarding communications.
• Prepare and facilitate new hire orientation programs for hourly and salaried employees.
• Collaborate with Operations, Safety, Payroll, IT, and department leaders to ensure new hires complete all required training, compliance, and facility-specific onboarding requirements.
• Coordinate onboarding logistics for all employees, including badges, locker assignments, and personal protective equipment (PPE).

Employee Relations and Labor Relations Support

• Support employee relations activities by gathering information, documenting concerns, and assisting with investigations as directed.
• Maintain confidentiality while handling sensitive employee and labor relations matters.
• Assist management in communicating workplace policies, procedures, and employee programs.

Manufacturing Workforce and Staffing Agency Coordination

• Serve as the primary liaison between the organization and temporary staffing agencies.
• Conduct roster and attendance audits to ensure accurate staffing agency billing and workforce accountability.
• Reconcile contingent worker time records and provide documentation to agency representatives as required.
• Partner with staffing agencies and hiring managers to address production staffing needs, shift coverage, and attendance concerns.
• When needed, support recruiting activities by reviewing applications, maintaining candidate records in the applicant tracking system (ATS), and facilitating pre-employment screening.
• Coordinate offboarding activities for temporary employees, including collection of company property and deactivation of facility access.

Employee Engagement and Recognition

• Coordinate employee recognition and engagement programs, including service anniversaries, birthdays, retirement celebrations, safety incentives, and other employee events.
• Assist with planning and executing employee appreciation activities and company-sponsored events.
• Maintain employee communication tools, including digital displays, bulletin boards, and facility postings.

Compliance and Safety Support

• Maintain required federal, state, local, and workplace postings.
• Ensure HR processes comply with applicable employment laws, labor regulations, company policies, and collective bargaining agreements.
• Support audits, inspections, and compliance reporting activities as needed.
• Support responses to unemployment claims, worker’s compensation, employment verification requests, and HR audits.
• Promote a safe and respectful work environment consistent with company values and safety standards.

Other Duties

• Perform additional duties and special projects as assigned.

Minimum Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Equivalent combination of education and experience will be considered.
• Minimum of 3 years of Human Resources experience.
• Experience supporting employee onboarding, HR administration, payroll processes, and employee relations.
• Working knowledge of federal and state employment laws.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal, written, and interpersonal communication skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency