Training Coordinator

Applicantz; Tualatin (OR); On-site; USD 34,440 - 48,216; Part time

Job summary

A training and development firm is looking for a detail-oriented part-time Training Coordinator in Tualatin, OR. In this role, you will manage logistics for onsite instructor-led training, ensure a welcoming environment for participants, and support facilitators. Ideal candidates exhibit strong organizational skills and thrive in a dynamic setting. Proficiency in Microsoft 365 and excellent communication abilities are required. Join us to create positive learning experiences in a collaborative environment.

Qualifications

• Strong organizational skills with high attention to detail.
• Excellent interpersonal and customer-service skills.
• Clear verbal and written communication skills.

Responsibilities

• Coordinate and support the execution of onsite instructor-led training sessions.
• Set up training rooms and greet facilitators and vendors.
• Ensure classrooms and materials are ready and functioning.

Skills

Operational Excellence & Attention to Detail

Professional Communication & Relationship Management

Facilitation Presence & Learner Support Mindset

Tools

Microsoft 365

Job description

This is a Part-Time role in Tualatin, OR with a work schedule of Mon-Fri, 4 hours per day.

We are seeking a detail-oriented, service-focused part‑time Training Coordinator to support onsite instructor‑led training (ILT) sessions. This role is responsible for coordinating day‑of logistics, preparing and setting up training spaces, welcoming facilitators and vendors, supporting learners during sessions, and partnering closely with other training coordinators and internal teams to ensure a smooth, professional learning experience.

This position is ideal for someone who enjoys being hands‑on, thrives in a fast‑paced environment, and takes pride in creating a positive onsite experience for instructors and participants.

Top Skills:

• Operational Excellence & Attention to Detail
• Professional Communication & Relationship Management
• Facilitation Presence & Learner Support Mindset

Key Responsibilities:

Onsite Training & Logistics Support

• Coordinate and support the execution of onsite instructor‑led training sessions.
• Set up training rooms (room layout, materials, supplies, signage) prior to sessions.
• Greet and support facilitators and vendors upon arrival; serve as the onsite point of contact.
• Ensure classrooms, materials, catering, and technology are ready and functioning properly.
• Monitor sessions and address real‑time logistics or issues as they arise.
• Provide light facilitation support for New Employee Orientation and similar programs.
• Create a welcoming, organized, and learner‑focused environment.
• Order training supplies and coordinate catering as needed.
• Partner with Facilities, IT, Catering, and Security to support onsite needs.
• Work closely with other training coordinators to align schedules, coverage, and best practices.
• Communicate clearly with internal partners regarding session logistics and expectations.

Administrative & Preparation Tasks

• Prepare attendance sheets and session materials.
• Maintain a basic inventory of training supplies and order as supplies are low.
• Support documentation related to onsite training logistics as needed.

Minimum Qualifications:

• Strong organizational skills with high attention to detail.
• Excellent interpersonal and customer‑service skills.
• Clear verbal and written communication skills.
• Comfort working onsite and interacting with facilitators, vendors, and employees.
• Ability to manage multiple tasks and stay calm under pressure.
• Proficiency with Microsoft 365 tools (Outlook, Teams, basic documents).
• Reliable, proactive, and able to work independently during onsite sessions.
• Experience supporting instructor‑led training or events.
• Comfort speaking in front of small to medium groups.
• Experience supporting onboarding or orientation programs.

Our Client is a Fortune 350 company that engages in the design, manufacturing, marketing, and service of semiconductor processing equipment.