Training Coordinator

Vaco; Irvine (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Vaco by Highspring seeks a Training Coordinator to support employee development in a fast-paced corporate setting. You will coordinate training sessions, manage calendars, prepare materials, and maintain records to ensure smooth experiences for participants and facilitators.

The role requires 2+ years in administrative or training coordination, strong organizational and communication skills, and proficiency with MS Office and Teams.

Qualifications

• 2+ years in administrative, training coordination, HR support, or corporate support roles.
• Excellent attention to detail and strong organizational abilities.
• Professional written and verbal communication skills.
• Proficiency with Microsoft Office Suite including Outlook, Excel, Word, and Teams.

Responsibilities

• Coordinate and schedule employee training sessions, workshops, onboarding programs, and meetings.
• Manage training calendars, invitations, attendance tracking, and follow-up communications.
• Prepare training materials, presentations, reports, and supporting documentation.
• Maintain accurate training records, databases, spreadsheets, and compliance documentation.
• Serve as a point of contact for employees, trainers, and managers regarding training schedules and logistics.
• Support onboarding coordination for new hires including orientation scheduling and materials preparation.
• Assist with tracking training completion, certifications, and employee participation.
• Coordinate travel arrangements, room bookings, catering, and virtual meeting logistics when needed.
• Support ongoing process improvements and administrative projects related to learning and development initiatives.
• Utilize Microsoft Office Suite, Teams, Outlook, and internal systems to manage reporting and day-to-day coordination.

Skills

Organizational skills

Multitasking

MS Office

Communication

Education

Associate/Bachelor's degree preferred

Tools

MS Office Suite (Outlook, Excel, Word, Teams)

Job description

Our client is seeking a highly organized and detail-oriented Training Coordinator to support employee training and development initiatives in a fast-paced corporate environment. This role will be responsible for coordinating training schedules, managing administrative logistics, maintaining training records, and ensuring a smooth experience for both employees and facilitators.

Key Responsibilities

• Coordinate and schedule employee training sessions, workshops, onboarding programs, and meetings
• Manage training calendars, invitations, attendance tracking, and follow-up communications
• Prepare training materials, presentations, reports, and supporting documentation
• Maintain accurate training records, databases, spreadsheets, and compliance documentation
• Serve as a point of contact for employees, trainers, and managers regarding training schedules and logistics
• Support onboarding coordination for new hires including orientation scheduling and materials preparation
• Assist with tracking training completion, certifications, and employee participation
• Coordinate travel arrangements, room bookings, catering, and virtual meeting logistics when needed
• Support ongoing process improvements and administrative projects related to learning and development initiatives
• Utilize Microsoft Office Suite, Teams, Outlook, and internal systems to manage reporting and day-to-day coordination

Qualifications

• 2+ years of administrative, training coordination, HR support, or corporate support experience
• Strong organizational and multitasking skills with excellent attention to detail
• Professional written and verbal communication skills
• Proficiency in Microsoft Office Suite including Outlook, Excel, Word, and Teams
• Ability to work effectively in a fast-paced and collaborative environment
• Experience supporting onboarding, training programs, or employee development initiatives is a plus
• Associate's or Bachelor's degree preferred but not required

Compensation and Benefits

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. As required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this post. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

EEO Statement

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.